What are the responsibilities and job description for the Executive Assistant/Office Manager (ROOM FOR GROWTH TO COS) position at C-SUITE ASSISTANTS?
A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. The role will also assist the executive team and manage the office. The role is 5 days in-office near 680 and Crow Canyon Road.
About the Job:
- Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations
- Act as a liaison and provide support to the Executive Team. Arrange and handle all logistics for Quarterly Planning Meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of CEO or Executive Team
- Vet and prioritize the CEO’s emails
- Keep the CEO informed of upcoming commitments and responsibilities and follow up appropriately
- Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
- Anticipate CEO’s needs in advance of meetings, conferences
- Assist with special projects and events
- Design and produce complex documents, reports, and presentations
- Prepare information for meetings with staff and outside parties
- Compose correspondence and maintain contact lists
- Create trainings
- Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed
- Drive meetings, agendas, putting together trainings, packets, flyers,
- Organize conferences, meetings, QPMs
- Track KPIs
- Prepare PowerPoint presentations
- Prepare materials for meetings
- Maintain a busy calendar and prioritize on CEO’s behalf and make sure the CEO’s day runs smoothly
- Coordinate complex travel arrangements
- Process expense reports
- Assist in developing office policies and procedures for improved workflow and anticipate future needs
- Select vendors and purchase equipment, services, and supplies
- Replenish office materials such as snacks, printer supplies, paper, office supplies
- Answer main phone line and respond to inquiries
- Process and distribute daily mail
- Develop positive relationships internally and externally
- Some off-hour availability required
About You:
- Minimum of 5 years of experience supporting a C-level
- Strong ability to execute work with a diversity, equity, and inclusion lens
- BA/BS from a college or university
- Nonprofit board experience a plus
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Familiar with Google Meet/Gemini Notes and KPIs
- Strong communication skills: written and verbal
- Strategic thinker
- Understand the importance of confidentiality and trust when supporting a CEO
- High degree of professionalism in dealing with diverse groups of people, including stakeholders, senior executives, staff, and partners
Salary, Benefits (medical, dental vision), 401K, Profit Sharing, Pay for Community Service, Paid Vacation, Employee Assistance Program (nutrition, fitness, legal)
Hours: 8-5
Salary : $125,000 - $150,000