What are the responsibilities and job description for the Payroll Specialist position at By Maxwell?
Payroll Specialist
Job Summary
We are seeking an experienced, detail-oriented Payroll Specialist to manage accurate and timely payroll across multiple locations. This role requires strong knowledge of multi-state payroll compliance, tax regulations, timekeeping, employee communication, and basic HR administration. The ideal candidate is proactive, organized, and able to independently identify and resolve payroll discrepancies.
Responsibilities
- Process accurate and timely payroll for hourly and salaried employees across multiple states.
- Review and audit timesheets daily, identifying missing punches, meal break violations, overtime, and other discrepancies.
- Ensure compliance with federal, state, and local payroll laws, including wage and hour regulations.
- Maintain accurate payroll tax codes, state withholding requirements, and employee tax information.
- Manage year-end payroll responsibilities, including W-2 preparation, reconciliation, and reporting.
- Monitor attendance, timekeeping, scheduled versus actual hours, and labor costs.
- Communicate with employees and managers to resolve payroll questions and discrepancies promptly.
- Maintain accurate documentation of payroll adjustments, employee communications, and attendance concerns.
- Support basic HR functions, including onboarding, employee records, and separation-related payroll processing.
- Prepare weekly payroll, labor, overtime, and attendance reports.
Qualifications
- Previous hands-on payroll processing experience required; multi-state payroll experience preferred.
- Strong knowledge of payroll compliance, state tax codes, and year-end W-2 requirements.
- Experience auditing timesheets and identifying payroll discrepancies.
- Basic HR knowledge, including employee communication, documentation, and compliance.
- Experience with Paylocity, ADP, or similar payroll systems.
- Proficiency in Microsoft Excel and payroll reporting.
- Strong attention to detail, organization, accountability, and problem-solving skills.
- Excellent communication skills and ability to handle confidential employee information.
- Ability to work independently, meet deadlines, and manage payroll responsibilities across multiple locations.
Why Join Our Team?
Join a growing, multi-location organization where accuracy, accountability, and teamwork matter. We're looking for a dependable Payroll Specialist who takes ownership of their work, communicates effectively, and helps maintain efficient, compliant payroll operations in a supportive team environment.
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Life insurance
- Vision insurance
Work Location: In person
Salary : $45,000