What are the responsibilities and job description for the Project Assistant / Project Administrator position at Burnett Specialists Staffing | Recruiting?
Project Assistant / Project Administrator
The Project Assistant provides administrative and operational support to project managers and internal teams to help ensure projects run efficiently from initiation through completion. This role focuses on coordinating documentation, tracking project activities, and maintaining communication with internal teams, customers, and vendors.
Key Responsibilities
- Provide administrative and operational support to Project Managers and internal project teams.
- Issue and track subcontracts, purchase orders, and change orders, ensuring all commitments are properly entered into project or accounting systems.
- Maintain project documentation, contracts, permits, and compliance records throughout the project lifecycle.
- Coordinate Certificates of Insurance with subcontractors and general contractors.
- Assist with project setup, budgeting inputs, estimates, and change order tracking in project management systems.
- Support permit applications and inspection scheduling while coordinating with city or municipal requirements.
- Generate project close-out documentation, including warranties, operation manuals, and completion records.
- Coordinate jobsite logistics and vendor needs, including equipment orders and service scheduling.
- Maintain strong communication with customers, subcontractors, and internal teams to ensure projects stay organized and on schedule.
- Assist with department reporting, travel coordination, and general project administration as needed.
Qualifications
- Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
- Proficiency with Microsoft Office (Word, Excel, Outlook).
- Experience supporting project teams, construction administration, or project coordination is preferred.
- Detail-oriented with strong communication and problem-solving abilities.
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Interested candidates please send resume in Word format Please reference job code 137183 when responding to this ad.
Salary : $40,000 - $55,000