What are the responsibilities and job description for the Executive Assistant/Office Manager position at Burnett Specialists Staffing | Recruiting?
Executive Assistant/Office Manager
High-level executive support and general office management duties, such as managing executive calendars, coordinating meetings and travel, handling confidential correspondence, and overseeing office upkeep like supplies and organization. This role acts as a central point of contact and requires strong communication, organizational, and administrative skills.
Key Responsibilities
Executive Support:
- Act as the primary point of contact for executives, employees, and external partners.
- Manage and coordinate complex calendars, including scheduling meetings and managing agendas.
- Handle confidential correspondence, draft communications, and prepare presentations.
- Assist with travel arrangements.
- Support the Board of Directors and other senior leadership.
Office Management:
- Oversee general office upkeep, ensuring the space is tidy, organized, and functional.
- Manage and stock office supplies.
- Maintain office equipment and coordinate with vendors.
- Coordinate internal and external communications.
- Assist with HR functions like screening resumes and onboarding new employees.
- Manage office budgets and vendor relationships.
Administrative and Project-Based Tasks:
- Handle phone calls, mail, and email.
- Take, finalize, and distribute meeting minutes.
- Manage and update important lists, such as phone directories.
- Take on complex clerical tasks and special projects.
Skills and Qualifications:
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- High level of attention to detail.
- Discretion and the ability to handle confidential information.
- Adaptability and problem-solving abilities.
- Proficiency with office software and technology.
- Professionalism and strong interpersonal skills.
