Executive Assistant Office Manager

This position is located near NRG and works in the office for a fast-paced technology company working at the forefront of automation and analytics. The ideal candidate will be highly organized, proactive and resourceful to ensure that the office runs smoothly for this thriving small company.

This dual role is critical to ensuring a productive workplace by managing daily office operations, coordinating facilities and vendors, and supporting leadership through both executive and general administrative tasks. This position is ideal for a highly organized individual who thrives in a fast-paced, cross functional work environment.

Responsibilities include:

• Oversee daily office functionality, ensuring a clean, organized and well stocked workspace
• Coordinate daily team lunches, in-office catering, and internal team events
• Manage inventory and ordering of office and breakroom supplies
• Support new hire onboarding, including relocations and office orientation
• Serve as primary liaison with building management and service providers
• Provide direct administrative support to executives and team members, including travel coordination
• Coordinate training registrations, medical evaluations, drug testing for applicable employees
• Maintain shared calendars, managing incoming requests and ensure timely follow-ups
• Handle confidential information with discretion and professionalism
• Oversee third party vendors and service providers such as janitorial & maintenance
• Address facility needs and repairs, escalating to building management when necessary

Requirements:

• 5 years of experience in office management/executive assistant positions
• Excellent organizational and time management skills
• Strong communication skills, written and verbal
• Ability to manage multiple priorities and maintain confidentiality
• Must be dependable as this position is critical to this small company
• Any experience with HR processes, procurement and vendor management would be a plus