What are the responsibilities and job description for the Department Administrator position at Burke Porter, an Ascential Technologies Brand?
Office Admin Functions
- Provide service to employees and external customers, vendors and visitors.
- Answer phone calls through Teams Voice system and greet visitors
- Update announcements and distribute general information
- Open, sort and distribute the incoming mail daily. Prepare outgoing mail.
- Order and maintain office supply inventory and hospitality supplies
- Coordinate arrangements for customer meetings including refreshments and catering.
- Update and maintain department pages on the company intranet.
- Assist with other general office tasks as needed.
- Administer training assignments, curricula, and due dates in the company LMS; coordinate enrollments, track completions, and generate compliance reports.
- Coordinate and administer competency evaluations in the LMS in partnership with department leaders (Project Management, Engineering, and Quality); maintain training matrices and certification records.
- Manage PTO, expenses, and payroll
- Coordinate new employee onboarding and safety training; manage related records.
- Assist employees with benefits questions and elections
- Update employee records and maintain employee files.
- Compile and report HR metrics
- Manage recruiting process for select roles.
- Contribute to EHS- related events and documentation
- Assist with other HR tasks as needed.
- Process PO and non-PO A/P invoices
- Assist in processing employee expense reports.
- If problems, research follow-through and resolve vendor issues
- File approved invoices in A/P, maintain files.
- Send monthly statement and ACH communications.
- Assist with A/R when assigned (invoicing, collections, etc.)
- Assist with other accounting tasks as needed.
- Coordinate meetings, maintain shared calendars, and support documentation routing among teams.
- Maintain shared documentation repositories (e.g., templates, trackers, dashboards) for team visibility and continuity
- Facilitate intake and routing of departmental requests; escalate issues to appropriate leaders as needed.
Salary : $25 - $28