What are the responsibilities and job description for the Administrative Assistant position at Built By Josh?
We are seeking a reliable, organized, and adaptable Administrative Assistant to support our construction management team. In this role, you will serve as the backbone of our daily operations, handling scheduling, managing project paperwork, running light local errands, and ensuring our day-to-day office functions run smoothly.
If you are proactive, detail oriented, and comfortable working in a fast-paced construction environment, we would love to have you on our team.
Key Responsibilities
Administrative & Clerical Support
- Schedule meetings, manage calendars, and coordinate appointments for project managers and superintendents.
- Screen incoming phone calls, take accurate messages, and route calls to appropriate personnel.
- Maintain digital and physical filing systems for project documentation, contracts, and permits.
- Prepare, print, and organize meeting materials, site logs, and progress reports.
Paperwork & Operations Management
- Process and track invoices, receipts, purchase orders, and subcontractor paperwork.
- Assist with onboarding paperwork, safety documentation, and vendor forms.
- Prepare client packets, project binders, and general correspondence.
Field Support & General Office Help
- Run local errands to pick up small job site materials, tools, permits, or office supplies as needed.
- Assist site managers with urgent deliveries or document drops to active job sites.
- Assist team members with miscellaneous administrative tasks to ensure job timelines stay on track.
Qualifications & Skills
- Experience: High school diploma or equivalent required; prior experience as an administrative assistant, secretary, or office helper (preferably in construction or trade industries) is a plus.
- Computer Skills: Proficiency in basic office software (Microsoft Office/Google Workspace, email management, and electronic document storage).
- Driver's License: Valid driver’s license and a reliable vehicle for local errands (mileage reimbursement provided).
- Communication: Strong verbal and written communication skills with a professional demeanor.
- Organization: Excellent time-management abilities and a strong attention to detail.
- Physical Requirements: Ability to sit, stand, and lift light package loads (up to 25–30 lbs) as needed for pickups.
Pay: $15.00 - $25.00 per hour
Work Location: In person
Salary : $15 - $25