What are the responsibilities and job description for the Administrative Assistant position at Eastman?
Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive company, Eastman employs approximately 14,000 people around the world and serves customers in more than 100 countries. The company had 2024 revenue of approximately $9.4 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.
Description
The Administrative Assistant to the VP, Corporate Strategy and Commercial Excellence, is crucial for organizational support. The ideal candidate is a proactive, positive influencer with the ability to thrive in a fast-paced, team-oriented environment. Flexibility, adaptability, and creative thinking are essential for handling time- sensitive situations and changing priorities. Discretion and strong interpersonal skills are required to collaborate with individuals at all levels, both within and outside Eastman.
Responsibilities
Eastman is committed to creating a highly engaged workforce, where everyone can contribute to their fullest potential each day.
Description
The Administrative Assistant to the VP, Corporate Strategy and Commercial Excellence, is crucial for organizational support. The ideal candidate is a proactive, positive influencer with the ability to thrive in a fast-paced, team-oriented environment. Flexibility, adaptability, and creative thinking are essential for handling time- sensitive situations and changing priorities. Discretion and strong interpersonal skills are required to collaborate with individuals at all levels, both within and outside Eastman.
Responsibilities
- Assist the VP of Corporate Strategy and Commercial Excellence with anticipated needs
- Developing a working knowledge of Eastman organizations, operations and businesses to contribute meaningfully to the team and our work
- Maintaining calendar by arranging appointments, scheduling meetings, scheduling travel, and resolving conflicts in a prompt, courteous, and professional manner
- Organizing meetings, teleconferences, group meetings and workshops using teleconferencing and video conferencing equipment and applications
- Organizing reinforcement or team building events such as lunches, celebrations and activities
- Assisting in developing presentations and communication strategies, marketing materials, project plans, and metrics to sustain performance
- Managing electronic and paper files in an organized manner
- Facilitating, planning, and supporting workshops and department meetings using any necessary teleconferencing and video conferencing equipment and applications; meetings can include regions outside the U.S. and require special consideration to accommodate time differences
- Capturing and communicating action items and routinely sharing progress relative to plan. Maintaining follow-up system for daily meetings, workshops, agendas, deadlines, etc.
- Providing oversight and support to stakeholders on critical initiatives to ensure deadlines are successfully met and keep team informed
- Maintaining and assembling background information for meetings
- Receiving and screening incoming telephone calls and generating outgoing calls as situations demand
- Processing Outlook mail, posting meetings, identifying and handling action items and due dates, and responding for Vice President as appropriate
- Making travel arrangements, detailed itineraries and trip files for international and domestic travel
- Welcoming guests and making necessary arrangements for visitor passes, meeting rooms, working meals and refreshments, in addition to arranging escorts for visitors as needed
- Preparing budget analysis and/or other reports by collecting and analyzing data
- High school diploma or equivalent required
- Ability to maintain confidentiality
- Excellent skills in Microsoft Office (Outlook, Word, Excel, SharePoint, PowerPoint, Teams) required
- Experience with Workforce highly preferred
- Previous administrative experience highly preferred
- Excellent written and verbal communication skills
- Excellent judgement and decision-making skills
- Adaptable, versatile and able to prioritize and complete multiple tasks or projects simultaneously in a deadline-driven, fast-paced environment
- Strong planning and organizational skills with a service-oriented and patient mindset
- Ability to develop a proficient knowledge of Eastman administrative procedures and systems
- Exceptional attention to detail, with the ability to produce accurate work
- Possess initiative to develop and complete projects aimed at improving workflow and processes
- Proactive in anticipating questions and providing information
- Contribute to team safety and efficiency
- Ability to work varied schedules and overtime according to business needs
Eastman is committed to creating a highly engaged workforce, where everyone can contribute to their fullest potential each day.