Accounting Specialist

Candidates should be based in the Eastern Standard Time Zone to align with team operations.

Position Overview

We are seeking a highly organized, detail-oriented Accounting Specialist to join our team full-time. This position is responsible for managing key accounting functions, including credit card expense tracking, payroll processing, accounts payable, monthly project invoicing, and oversight of tuition, grant, and aid management systems. The ideal candidate will demonstrate consistency, strong communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Credit Card Expense Management:
  
  • Collect, review, and reconcile monthly credit card transactions.
  Ensure proper documentation and classification of all expenses.
  
• Payroll Processing:
  
  • Prepare and process payroll accurately and on time.
  Maintain payroll records and handle related employee inquiries.
  
• Accounts Payable:
  
  • Process vendor invoices and payments promptly.
    Maintain vendor files and ensure accurate entry into accounting systems.
    
• Monthly Project Invoicing:
  Generate and distribute invoices for projects on a monthly basis.
  
• FACTS Tuition Management:
  
  • Oversee and reconcile tuition payments through the FACTS system.
  Assist families with tuition-related questions or issues.
  
• Grant and Aid Management:
  
  • Administer the grant and aid application process.
  • Track awards and ensure accurate financial reporting.
  
  

Qualifications & Skills

• 2 years of accounting or bookkeeping experience preferred.
• Proficiency with accounting software and Microsoft Office Suite (especially Excel).
• Strong understanding of general accounting principles and procedures.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Clear and professional communication skills.
• Consistent, reliable, and proactive work habits.

Personal Qualities

• Detailed: Ensures accuracy in every aspect of financial recordkeeping.
  Organized: Keeps workflows, files, and schedules well-maintained.
• Consistent: Follows established processes to maintain reliability and trust.
• Communicative: Clearly conveys information to team members and stakeholders.
• Adaptable: Capable of managing multiple priorities with ease.
• Technically Skilled: Comfortable learning and using various accounting and tuition management systems.

Compensation & Benefits

• Competitive salary based on experience.
• Health, dental, and retirement benefits (if applicable).
• Paid time off and holidays.
  Opportunities for professional development.