Accounts Payable Specialist

Accounts Payable Specialist – Growing Manufacturing & Sourcing Company

📍 On-site | Full-time | Henderson, NV

About the Company

Our client is an established and fast-growing global sourcing and manufacturing partner that supports customers across electrical, mechanical, and industrial product categories. With decades of international project management experience, the organization collaborates with production facilities across Asia and delivers high-quality, cost-effective solutions to its customers.

The team values collaboration, accuracy, and accountability — with a strong focus on meeting deadlines and supporting internal and external partners.

About the Role

The Accounts Payable Specialist will handle day-to-day AP responsibilities, including invoice review, vendor communications, payment processing, credit card transactions, and month-end support. This position requires precision, organization, and the ability to work collaboratively across multiple departments.

You’ll be a core part of the accounting team, ensuring smooth financial operations as the company continues to grow.

Key Responsibilities

Vendor & Invoice Management

• Review, validate, and code vendor invoices with high accuracy
• Process payments based on terms and company policies
• Maintain vendor records, including new vendor setup and tax documentation
• Reconcile vendor statements regularly and resolve discrepancies
• Support 1099 preparation and year-end reporting

Invoice Processing & AP Transactions

• Enter invoices into NetSuite (or similar ERP) with correct GL, department, and location coding
• Research invoice or statement issues and coordinate resolution
• Process online payments promptly and accurately

Corporate Credit Card Administration

• Review and code corporate card transactions
• Track supporting documentation and follow up on missing receipts
• Ensure timely and accurate recording of all card activity

Reporting & Reconciliation

• Assist with weekly and monthly AP close
• Reconcile AP subledger to the general ledger
• Prepare and submit journal entries as needed

Cross-Functional Communication

• Respond to vendor questions professionally and promptly
• Partner with internal teams to resolve process gaps or documentation needs
• Support month-end and year-end close activities

Special Projects & Flexibility

• Assist with ad-hoc accounting tasks as the company evolves
• Embrace shifting responsibilities as the business scales

Qualifications

• 2–3 years of AP or bookkeeping experience (manufacturing experience preferred)
• Understanding of GAAP and accrual accounting
• Strong organizational skills and comfort managing high-volume tasks
• Excellent communication and professionalism with vendors and internal teams
• Strong proficiency in Excel (formulas, pivot tables, analysis)
• Experience with ERP systems such as NetSuite or Oracle
• Ability to prioritize effectively and meet deadlines

Preferred Skills

• Bachelor’s degree in Accounting or related field
• Experience with automated invoicing tools
• Background in manufacturing or product-based industries