What are the responsibilities and job description for the Facilities & Construction Coordinator position at Buckingham Properties?
Provide administrative assistance, project coordination, and general support to the Facilities and Construction departments, collaborating with internal teams, contractors, and vendors to help manage projects, maintain compliance, track documentation, and ensure the successful execution of capital improvement and facility-related initiatives across the portfolio.
Responsibilities
- Assist in the preparation of bid packages
- Contact sub-contractors and suppliers as required
- Material ordering as needed
- Create agendas, attend project meetings in the office and field to take notes and issue meeting minutes
- Prepare purchase orders and AIA contracts
- Generate financial reports from accounting system
- Track sub-contractor compliance items
- Process tax exemptions and certificates of capital improvement
- Organize and maintain documents and files, both paper and electronic
- Process addendums, RFI’s and Submittals
- Review C of O and zoning compliance as it applies to the portfolio
- Responsible for coordination of multiple projects at one time
- Creates spreadsheets to manage project data
- Project related travel throughout portfolio
- Responsible for managing incentive benefit, and project requirement compliance
- General support and special projects as needed
- Create and track work order
- Janitorial supply tracking for portfolio
- Provide general support and special project assistance as needed
- Performs data entry
Qualifications
- Experience with facilities administration, construction administration, or related field
- 2 years of administrative experience
- Valid Driver’s License
- Proficient in Microsoft Office Suite
Knowledge, Skills and Abilities
- Customer service skills
- Organizational skills
- Attention to detail
- Effective Written and Verbal Communication skills
- Proficient in Microsoft Office
- Problem solving
- Ability to maintain high standards of confidentiality
- Time management skills
- Experience with construction and facility management software preferred