Program Coordinator

Program Coordinator

8-month Contract

Hybrid(2-3 days onsite)

Tacoma, WA

Position Overview

We are seeking a highly organized and detail-oriented Project / Program Coordinator to support the successful delivery of multiple projects and programs. This role plays a key part in ensuring work progresses in an organized, transparent, and timely manner by supporting scheduling, documentation, reporting, communications, and coordination activities.

The ideal candidate thrives in a fast-paced environment, can manage multiple priorities, and collaborates effectively with project managers, stakeholders, technical teams, and vendors to maintain alignment across initiatives.

Key Responsibilities

Project & Program Coordination

• Support day-to-day coordination of project and program activities across multiple workstreams
• Track milestones, deliverables, dependencies, risks, issues, and action items
• Maintain and update integrated project schedules
• Coordinate meetings, workshops, governance reviews, and stakeholder touchpoints
• Follow up with team members to ensure timely progress on assigned tasks

Documentation & Reporting

• Prepare and maintain project artifacts including status reports, meeting notes, action logs, schedules, and decision logs
• Organize and manage documentation in shared repositories (e.g., SharePoint, Teams)
• Compile updates for leadership, governance boards, and stakeholders
• Assist in developing presentations, dashboards, and summary materials

Communication & Stakeholder Support

• Act as a central coordination point across business, technical, and vendor teams
• Support clear and timely communication on project status, risks, and upcoming activities
• Prepare stakeholder communications related to project updates and changes
• Escalate risks, delays, or gaps in information to leadership as needed

Planning & Process Support

• Assist with project intake, planning, and readiness activities
• Support development and improvement of coordination processes and templates
• Identify interdependencies, resource constraints, and potential conflicts
• Contribute to continuous improvement of reporting and coordination practices

Tools & Administrative Support

• Maintain project data in tools such as Smartsheet, Planview, Microsoft Project, SharePoint, Teams, and Excel
• Coordinate calendars, meeting logistics, agendas, and follow-ups
• Support onboarding of new team members and vendors into project processes

Required Qualifications

• Strong organizational and coordination skills with the ability to manage multiple activities simultaneously
• Excellent written and verbal communication skills
• High attention to detail and ability to maintain accurate documentation
• Ability to collaborate across cross-functional teams
• Sound judgment in identifying and escalating issues
• Proficiency with Microsoft Office and project coordination tools
• Ability to adapt to changing priorities in a fast-paced environment

Preferred Qualifications

• Experience supporting projects, programs, or portfolios with multiple stakeholders
• Experience managing schedules, tracking logs, and governance materials
• Familiarity with project management methodologies and lifecycle phases
• Experience working with both business and technical teams
• Experience with tools such as Smartsheet, Planview, SharePoint, Teams, or similar platforms
• Experience with Microsoft Project (preferred)

About Us:

At Brooksource, relationships are the foundation of everything we do. Since 2000,

we’ve built lasting partnerships with clients, consultants, and internal teams to

deliver an exceptional experience across every engagement. As a trusted IT and

Engineering services provider, Brooksource supports Fortune 500 organizations

through Experience-Driven Staffing, Professional Services, and Elevate, our

proprietary Workforce Transformation program. Whether you're hiring

for software development, cloud computing, cybersecurity, data analytics,

or enterprise IT, our customized staffing solutions are designed to align with your

company’s unique goals, culture, and technology stack. We offer flexible hiring

models, including contract, contract-to-hire, and direct placement to meet your

evolving business needs.

We are a certified partner of leading platforms, including Salesforce, AWS,

Microsoft, and Google Cloud, enabling us to deliver scalable, end-to-end

technology solutions. With a growing national footprint, Brooksource is redefining

expectations in IT consulting, engineering services, and technology workforce

solutions.

EEO Statement:

Brooksource is an equal opportunity employer that does not discriminate on the

basis of actual or perceived race, color, creed, religion, national origin, ancestry,

citizenship status, age, sex or gender (including pregnancy, childbirth, lactation

and related medical conditions), gender identity or gender expression, sexual

orientation, marital status, military service and veteran status, physical or mental

disability, protected medical condition as defined by applicable state or local law,

genetic information, or any other characteristic protected by applicable federal,

state, or local laws and ordinances.

Benefits & Perks

Benefits & Perks: Brooksource offers competitive medical, dental, vision, Health

Savings Account, Dependent Care FSA, and supplemental coverage with plans that

can fit each employee’s needs. We offer a 401k plan that includes a company

match and is fully vested after you become eligible, paid time off, sick time, and

paid company holidays. We also offer an Employee Assistance Program (EAP) that

provides services like virtual counseling, financial services, legal services, life

coaching, etc.

Pay Disclaimer:

The pay range for this job level is a general guideline only and not a guarantee of

compensation or salary. Additional factors considered in extending an offer

include (but are not limited to) responsibilities of the job, education, experience,

knowledge, skills, and abilities, as well as internal equity, alignment with market

data, applicable bargaining agreement (if any), or other law.