What are the responsibilities and job description for the Private Events Manager position at Brooklyn Navy Yard Development Corporation?
This job is with Brooklyn Grange, a tenant based in the Brooklyn Navy Yard.
ABOUT THE COMPANY:
We are the world’s largest green roof farming business. We grow vegetables and host programming & events on roofs in Brooklyn, NY. We also design and install green roofs, gardens, and farms for clients ranging from private homes to social headquarters to low-income housing facilities.
We are seeking a sales-driven, client-focused, Private Events Manager to own and grow our social private events business at our rooftop farm. Reporting to the Director of Strategic Sales (P&E), this role manages a wide range of private events while building strong relationships with clients, vendors, and partner organizations.
This role balances sales, planning, and onsite execution, requiring the ability to shift between forward-looking booking work and real-time, day-of problem solving. The position is accountable for the end-to-end social private events system, from lead generation through post-event follow-up, generating approximately $1M annually in social event revenue, while maintaining strong margins and supporting community engagement efforts.
SCHEDULE:
Full-time throughout the year Monday-Friday, with occasional onsite weekend work.
KEY RESPONSIBILITIES:
Social Sales & Pre-Contract Ownership
- Own intake, fit review, and follow-up for all inbound inquiries. Execute proactive outbound sales strategies.
- Conduct inquiry calls, site visits, walkthroughs, and drafting of proposals and contracts.
- Coordinate invoicing and payments with Accounting.
- Maintain strong margins while growing departmental revenue.
- Lead planning timelines and vendor coordination.
Team & Onsite Leadership
- Transfer day-of execution to Events Captains while maintaining oversight and support to ensure smooth event execution.
- Participate in training, feedback, scheduling support, and regular check-ins to reinforce team alignment and integrate Captain insights into event systems.
- Ensure Brooklyn Grange standards for hospitality, respect, and sustainability are upheld onsite.
Systems, Documentation & Collaboration
- Maintain organized internal systems: CRM, calendars, contracts, notes, and event documentation.
- Provide input on website content, lead quality, and marketing strategy.
- Gather testimonials and photos to support marketing and growth efforts.
- Collaborate closely with Programming & Events, Farm, Operations, and other departments to ensure cohesive execution and shared goals.
- Manage post-event follow-up, client satisfaction feedback, repeat bookings, and referrals.
- Support community engagement and public-facing programming as needed.
THE IDEAL CANDIDATE:
- 2 years of event management experience (weddings preferred)
- Minimum 1 year of Tripleseat sales experience
- Strong CRM and client funnel management experience
- Excellent written and verbal communicator across varied communication styles
- Skilled at setting expectations and converting “no” into an opportunity
- Hospitality-driven, people-first, and sales-oriented
- Self-motivated, organized, detail-oriented, and systems-minded
- Collaborative team player with leadership instincts
- Comfortable using Google Drive, Excel, and spreadsheets
- Passionate about sustainability, equity, and respectful events
- Comfortable working outdoors in all weather
- Able to lift 50 lbs repeatedly and perform physical event work