Marketing & Office Assistant (Part-Time)

Position Overview & Purpose

The Marketing and Office Assistant is responsible for the day-to-day operation, organization, and administration of the Savannah office. This position will primarily support the SVP, VP as well as their team providing onsite support.

Marketing Duties And Responsibilities

• Assists with updating and preparing marketing material for meetings.
• Prepares PowerPoint presentations for internal reporting.
• Compile and organize market data in Excel and PowerPoint to assist leadership’s decision making.
• Assists with planning and coordinating events, procuring meals and restaurant reservations.
  
  

Office Assistant Duties And Responsibilities

Manages office to ensure effective telephone, electronic communications and mail communications are efficiently handled.

• Manages calendars for executives, provides reminders of upcoming meetings and events and ensures that calendars are not double-booked.
• Manages shipment of packages.
• Maintains office efficiency by planning and implementing office systems, including filing, off-site storage, etc., as well as office layout and equipment procurement.
• Coordinates and reserves any team member travel plans.
• Prepares expense reports for team members via Concur expense management system and serves as Concur admin to support all team members using the system.
• Input and code accounts payable invoices as needed
• May be assigned other duties as needed to ensure operational success and best practices implementation.
  
  

Supervisory Responsibilities

• Not applicable
  
  

Knowledge, Skills, & Abilities

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, the general public and regulatory agencies.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to solve practical problems with a variety of concrete variables in situations where only limited standardization exists.
• Ability to perform basic math in all units of measure, including whole numbers, common fractions, decimals, and to compute rate, ratio, and percentages
• Basic computer and software skills, including word processing, data entry and analysis, and presentation development.
• Ability to appropriately prioritize and manage multiple requests at once.
• Organized, detailed, reliable approach to duties and communication.
• Consistently professional, collaborative, and responsive approach to customer service and interactions with colleagues.
• Strong ability to self-motivate, take initiative, and manage time to accomplish duties and projects independently.
• Excellent judgment and ability to ask for help in critical applications.
• Observance of and commitment to the highest professional ethical standards.
  
  

Qualifications & Competencies

BASIC

• High School diploma or equivalent
• Basic Information Technology (IT) knowledge (light desktop and application support)
• Moderate to advanced knowledge of Microsoft Office365 Suite
• Proficiency with photocopiers, audio-visual equipment, computers, etc.
• Must be able to provide proof of eligibility to work in the U.S.
  
  

Physical Requirements

% of Work Time

Must have the ability to remain in a seated position.

80%

Must have the ability to speak and hear clearly.

100%

Must have the ability to lift office products and supplies, up to 20 lbs.

20%

Must have the ability to stoop, kneel, bend and reach.

10%

Must have dexterity to write and manipulate computer keyboard and mouse.

100%

Preferred

• Experience with Concur expense management system
• Basic Visio, PowerPoint, and Microsoft Office skills, especially PowerPoint and Excel (formatting and data entry only)
• Experience supporting an executive with varying business demands and priorities.