Office Manager and Executive Assistant

Office Manager & Executive Assistant

Brod & Taylor is seeking a highly organized and proactive Office Manager & Executive Assistant to support our CEO and oversee day-to-day office operations. This role balances office management, facilities coordination, systems administration, and operational logistics, with additional responsibilities supporting executive administration and straightforward assistance in financial recordkeeping.

Primary Responsibilities

Office Management & Facilities Operations

· Oversee daily office operations to ensure a well-organized, efficient, and functional workplace

· Coordinate office moves, space reorganizations, and restructuring initiatives

· Support office construction, renovation, or improvement projects by coordinating vendors, timelines, access, and logistics

· Manage relationships with landlords, building management, contractors, and service providers

· Oversee office equipment, furniture, supplies, and inventory management

IT & Systems Coordination (Administrative, Non-Technical)

· Serve as the internal administrative liaison with the company’s external IT management and network support providers

· Assist with managing user access, permissions, and portals related to IT services and business systems

· Coordinate onboarding and offboarding logistics related to equipment, system access, and accounts

· Maintain organized records related to systems, vendors, licenses, support agreements, and service providers

Administrative Systems & Digital Organization

· Assist in organizing company Google Workspace tools, including Google Calendar and Google Drive

· Maintain structured digital filing systems and shared drives

· Support shared calendars, scheduling, and internal coordination across teams

· Identify and implement improvements to administrative workflows through effective use of online systems

Financial & Recordkeeping Support

· Assist the finance organization with straightforward administrative and recordkeeping tasks

· Organize invoices, receipts, and supporting records

Executive & Administrative Support

· Provide administrative and logistical support to the CEO as required

· Assist with scheduling, travel coordination, and meeting logistics

· Track operational action items and follow up to ensure completion

· Prepare basic presentations, summaries, reports, or documentation as needed

Required Qualifications

* 5 years in office management, executive assistant, or related administrative role

• Professionalism: Able work consistently with high level of integrity and reliability.Demonstrated ability to handle confidential, sensitive, and proprietary information with discretion and sound judgment

• Tech Savvy: Comfortable navigating and administering online systems including Google Workspace (Calendar, Drive, Gmail), vendor portals, and project management tools. Ability to troubleshoot basic technical issues independently. Intermediate level skills in Excel, PowerPoint, Google Sheets and Slides.

• Self-Directed Problem Solver: Resourceful in figuring out how to accomplish tasks without extensive support

• Strong Organizational Skills: Proven ability to manage multiple priorities, projects, and deadlines simultaneously

• Communication Excellence: Professional written and verbal communication skills for interacting with vendors, contractors, and internal teams

• Detail-Oriented: Meticulous approach to recordkeeping, scheduling, and project tracking

• Proactive Mindset: Anticipates needs and takes initiative without constant direction

Preferred Experience

• Experience coordinating facilities projects or office relocations

• Familiarity with vendor management and contractor oversight

• Background in light bookkeeping or financial recordkeeping

• Experience working in a fast-paced, dynamic environment

What We're Looking For

You don't need to be a technical expert, but you should be the type of person who can independently navigate new software, learn portal systems quickly, and figure out solutions when faced with administrative technology challenges. You're equally comfortable negotiating with contractors about an office renovation, buying an espresso machine or organizing the CEO's international travel itinerary.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location: In person

Salary : $65,000 - $75,000