CONFIDENTIAL ADMINISTRATIVE ASSISTANE - TEACHING AND LEARNING

TO:ALL ADMINISTRATIVE ASSISTANTS BROCKTON PUBLIC SCHOOLS FROM:Dr. Kathleen F. Moran, Assistant Superintendent of Human Resources SUBJECT:CONFIDENTIAL ADMINISTRATIVE ASSISTANT VACANCY The position of Confidential Administrative Assistant to the Office of Teaching & Learning, which is excluded from the Independent Brockton Administrative Assistants and Technical Employees Association, is being advertised. Qualifications: Proven ability to handle confidential data in an appropriate manner Advanced Microsoft office skills, especially Excel, PowerPoint, Word, and Access Knowledge of grants and budget management Thorough knowledge of the operations of MUNIS, Frontline, and Infinite Campus Ability to communicate in a courteous, efficient, professional manner Ability to plan, organize, and follow through on complex duties Ability to prioritize tasks and develop work plans to complete tasks in a timely manner Possession of strong organizational, oral and written communications skills Ability to support and enhance the operations of the department. Duties and Responsibilities: The chief administrative assistant to the Office of Teaching & Learning Oversee tasks associated with the operations of the office Respond to all school-based and central office administrators by phone, e-mail, fax, or in writing as directed Maintain the Assistant Superintendent’s schedule/calendar; set up meetings as directed Reserve conference room locations for all scheduled meetings Field phone calls from parents, vendors, and employees Act and measure the level of urgency in notifying the Assistant Superintendent of all situations Prepare monthly reports as required; compile office attendance records; and the daily maintenance of the Absence Management Attendance System Fill in for other confidential administrative assistants when needed Troubleshoot and investigate issues directed to the Assistant Superintendent upon request Assist in the coordination of school and district/department professional development allocations; provide direct support for key tasks in Power School Perform, the district’s educator evaluation system Monitor expenditures (school, district, and department) in MUNIS under the direction of the Assistant Superintendent of Teaching & Learning Monitor and secure contracts and letters of agreement with vendors Perform other related duties and responsibilities as assigned or required by the Assistant Superintendent of Teaching & Learning Compensation - $65,000 - $85,000 Specific duties, responsibilities and expectations of this position will be discussed with each applicant at the time of interview.

Salary : $65,000 - $85,000