Program Assistant

SUMMARY: 

The Program Assistant works closely with the Social Work Program Chair. The individual is responsible for executing administrative tasks; assisting with collection of information, data entry, and generation of reports in accordance with accreditation, admissions, and University requirements; overseeing the planning and coordination of Program events;  and marketing the Program to prospective students. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; other duties may be assigned.

• assists the Program Director with daily administrative tasks;
• maintains student and graduate records;
• assists with collection of information, data entry, and generation of reports in accordance with accreditation, admissions, and University requirements;
• oversees the planning and coordination of Program events;
• markets the Program to prospective students;
• orders equipment and supplies for the Program and faculty;
• and other program duties as assigned.

Essential Qualifications

• Bachelor's degree;
• One -three years of professional experience in office management;
• Excellent communication skills written, verbal, and interpersonal;
• Ability to develop and maintain cooperative working relationships within all departments;
• Strong organizational skills;
• High change agility to adjust to business needs;
• High levels of customer-service skills, including a compassionate and caring attitude;
• Strong computer skills, including the use of Outlook, Word, Excel, and database management

 EXPERIENCE PREFERRED (but not required):

• Project management experience
• Marketing experience
• Event coordination experience
• University admissions experience
    

LANGUAGE SKILLS:  Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. 

 TECHNOLOGY SKILLS:Accomplished skills in typing, word processing, and spreadsheet management. Familiarity with Outlook and other Microsoft software preferred.

 REASONING ABILITY:Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee occasionally is required to walk and drive. The employee is occasionally required to stand and reach with hands and arms. 

 The employee must frequently lift and/or move up to 5 pounds and occasionally lift and/or move up to 70 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 WORK ENVIRONMENT:   The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 The noise level in the work environment is usually moderate.