Document Specialist

Job Summary

Your Role & Responsibilities

Provide support to the Quality Team, Commercial Sales Team and Customers by obtaining and providing product documentation and completing customer product and regulatory questionnaires

Job Description:

• Actively reach out to suppliers and manufacturers to request, track, and obtain product documentation.
• Research online databases, manufacturer portals, and industry resources to locate publicly available documents when necessary.
• Provide the timely completion and return of customer forms.
• Review received documents for completeness, accuracy, and compliance with company and regulatory standards (e.g., GHS, TSCA, USMCA, REACH).
• Cross-check document metadata such as product codes, chemical names, CAS numbers, and revision dates.
• Upload and categorize documentation into internal systems (e.g., SharePoint and SAP/DMS).
• Maintain accurate and organized digital records to ensure audit readiness.
• Liaise with procurement, quality, and compliance teams to understand documentation needs
• Escalate supplier compliance issues or delays in documentation to relevant stakeholders.
• Assist in developing and refining procedures for document collection, tracking, and maintenance.
• Contribute to the creation of document request templates, supplier communication guidelines, and tracking tools.
  
  

Your Profile

Education & Experience:

• Minimum of 2 years related work experience, or equivalent combination of education and experience.
• Possess a 1 to 3 years’ experience in the chemical industry or a degree in chemistry related fields, or coursework related to chemistry or regulatory affairs.
• Proficient computer skills
• Proficient in Microsoft Office, including Outlook, Word and Excel
• Ability to prioritize work to meet time-sensitive deadlines.
• Possess excellent written and oral communication skills.
• Ability to effectively communicate with all levels of staff including upper management.
• Ability to read, write and speak the English language.
  
  

Our Offer

• We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential.
• Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.
• Paid parental leave
• Education assistance program
• Employee assistance program
• Various healthcare plan options as well as 401(k)
  
  

Brenntag and its subsidiary companies will provide equal employment opportunities to all applicants without regard to any category protected by federal, state or local law, including as applicable, applicant’s actual or perceived race, color, religion, creed, sex, sexual orientation, gender identity or expression (including transgender status), gender (including pregnancy, childbirth, lactation and related medical condition), genetic information, military service, national origin, ancestry, citizenship status, age, veteran status, physical or mental disability, protected medical condition as defined by applicable federal, state or local law, political affiliation, marital status, membership in an employee organization, parental status, expunged juvenile record, or any other status protected by federal, state, or local law. Brenntag will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal, state, or local law. This application is considered current for sixty (60) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at accommodations@brenntag.com (phone, tty, fax, email, etc.).

Brenntag North America, Inc. and its subsidiaries use E-Verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information, please go to https://www.e-verify.gov/employees or view the poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster.pdf.

Brenntag TA Team