What are the responsibilities and job description for the Landscape Commercial Project Coordinator position at Breezy Hill Nursery Inc.?
Landscape Commercial Project Coordinator
Job Description - Position Summary
The Project Coordinator supports the estimating, contracting, and project execution process from pre‑bid through closeout. This role is responsible for managing bid documentation, coordinating contract requirements, supporting pre‑construction activities, and ensuring smooth post‑construction closeout.
Key Responsibilities
Pre‑Bidding Phase
- Manage and track bid invitations
- Organize and maintain all bid‑related files and documentation
- Review and compile plans, specifications, scopes, and bid forms
- Review addenda and ensure all updates are incorporated into bids
- Perform quantity take‑offs using CAD software
- Request and coordinate vendor quotes, including special‑order materials
- Complete and assemble bid forms and required documentation
- Request bid bonds as needed
- Prepare and submit bids in a timely and accurate manner
- Complete prequalification forms
Contract Administration
- Prepare and issue quotes as requested within internal systems
- Coordinate review and approval of contracts and change orders
- Ensure full execution of contracts
- Request performance bonds and ensure timely delivery to the General Contractor
Pre‑Construction Phase
- Prepare and track submittals
- Print project plans and organize job folders for field crews and project managers
Post‑Construction Phase
- Prepare warranty documentation
- Manage the project closeout process
- Compile and submit as‑built documentation
- Coordinate maintenance documentation and handover
Qualifications
- Experience in construction administration, estimating, or project coordination preferred
- Familiarity with CAD
- Strong organizational and document management skills
- Ability to manage multiple projects and deadlines
- Strong communication and coordination skills
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Professional development assistance
- Referral program
- Tuition reimbursement
Ability to Commute:
- Salem, WI 53168 (Required)
Ability to Relocate:
- Salem, WI 53168: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $25