Executive Administrative Assistant

Who We Are

Breakaway Group is a premiere entertainment and music festival multimedia company. We have the largest independent touring music festival in North America, spanning 14 cities over 9 months. With a focus on underserved markets, Breakaway is bringing a premium 2-day EDM/Pop festival experience with an always-changing lineup of top artists to where consumers live, work, and play.

THE ROLE

Breakaway is seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO Office, working closely with the CEO, CRO, and occasionally the Chief of Staff. This role requires a detail-oriented individual with exceptional communication skills, strong multitasking abilities, and a high level of discretion. The Executive Assistant will be instrumental in maintaining smooth day-to-day operations, managing complex schedules, supporting administrative needs, and ensuring seamless coordination across key executive functions.

The ideal candidate thrives in fast-paced environments and has experience supporting multiple senior leaders simultaneously. They should demonstrate strong judgment, adaptability, and an ability to anticipate needs before they arise. Experience in the live entertainment or broader entertainment industry is highly preferred, along with familiarity navigating social media and handling confidential information with care.

Requirements

RESPONSIBILITIES:

• Provide executive-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination
• Act as the primary point of contact between the executives and internal/external stakeholders, ensuring professional and timely communication
• Maintain and manage the CEO's social media presence, including drafting posts, engaging with followers, and ensuring a consistent professional brand across platforms
• Prepare reports, presentations, and correspondence on behalf of the executive leadership team
• Organize and maintain confidential files, documents, and records
• Manage special projects, ensuring timely execution and effective coordination across teams
• Screen calls, emails, and other communications, prioritizing and responding as necessary
• Handle expense reports, budgeting, and invoicing related to the executives' offices
• Coordinate logistics for board meetings, leadership meetings, and company events
• Conduct research and compile data as needed to assist with strategic decision-making
• Anticipate the executives' needs and proactively address administrative challenges
• Perform other duties and tasks as assigned to support the efficiency of the executive office
  
  

QUALIFICATION:

• Experience: 3-5 years of experience in an executive administrative role, supporting senior-level executives and supporting multiple stakeholders
• Education: Bachelor's degree preferred but not required
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and project management tools
• Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines
• Communication: Excellent verbal and written communication skills
• Confidentiality: Ability to handle sensitive and confidential information with discretion
• Problem-Solving: A proactive approach to anticipating needs and solving problems efficiently
• Professionalism: High level of integrity, professionalism, and adaptability
• Social Media: Must have experience managing social media accounts, creating content and engaging with followers
  
  

Benefits

• Flexible work environment (Monday & Friday - WFH, Tuesday, Wednesday & Thursday - In Office)
• Comprehensive medical, dental, and vision insurance
• 401K plan with employer matching
• Paid Vacation Plans
• Select festival attendance
• Growth opportunities