Board and Executive Administrator

The Brattleboro Food Co-op (BFC) is seeking a Board and Executive Administrator to facilitate coordination and information sharing between our Board of Directors and General Manager.

The BFC is a community-owned, Union workplace dedicated to cooperative values, an inclusive marketplace, and sustainable environmental practices. This versatile 30-hour-per-week role offers a unique opportunity to engage directly with our local community and requires attendance at Board meetings held on the first Monday evening of each month.

We offer a supportive work culture and a generous benefits package, including medical, dental, life, STD, LTD insurances, PTO, employee discount, and a free Co-op membership.

Key Responsibilities

• Board Support: Coordinate meeting materials (agendas, minutes, monitoring surveys), arrange logistics for retreats and meetings, and record minutes for all Board and shareholder meetings.
• Documentation & Compliance: Maintain the Board Policy Manual, Co-op bylaws, and critical management succession documents.
• Reporting & Data: Assist the General Manager in compiling data for Board reports, with a specific focus on sustainability indicators like energy consumption and waste generation.
• Licensing: Coordinate the application and renewal of all necessary store licenses (e.g., USDA PACA/SNAP, VT Department of Health, and Liquor Control).
• Financial Oversight: Develop the draft Board budget and track expenses in coordination with the Finance department.
• Communication: Act as a lead point of contact for NCG’s Impact Metrics data collection and facilitate shareholder access to public Board records.

Qualifications

• Experience: Previous experience in a co-op or the natural/organic grocery industry is preferred.
• Administrative Skills: Exceptional organization, time management, and planning skills at an executive level.
• Communication: Excellent verbal, written, and interpersonal communication skills.
• Technical Proficiency: Highly efficient in G-Suite and Microsoft Office (word processing and spreadsheets).
• Core Competencies: Demonstrated ability to manage complex and confidential information and work effectively with minimal direction.
• Physical Requirements: Must be able to lift at least 25 pounds.