What are the responsibilities and job description for the Accounts Payable Specialist position at Brasfield & Gorrie, LLC?
Responsibilities
Education - Skills - Knowledge - Qualifications & Experience
- Generate daily check runs and afternoon special requests
- Modify check runs for invoices to pay when errors are found
- Prepare and post ACH/direct deposit files
- Print Accounts Payable checks daily
- Review and research list of open payables to assess why payment is not being made
- Monitor open credits owed to the company to ensure all credits are properly applied to invoices to offset payments as appropriate
- Assist with address book maintenance and help review complex vendors
- Review address book audit logs and make corrections to vendors as needed
- Submit daily SmartPay virtual credit card processing file to Comdata and balance the files
- Coordinate SmartPay credit card program activities to include reviewing expired credit cards and identifying opportunities to increase vendor enrollment
- Maintain and monitor list of employees with balances due from expense reimbursement and post corrections
- Review positive pay exceptions received from Treasury Department and provide decisions on how to handle
- Research and resolve ACH/direct deposit notifications of returned payments
- Review internal daily reports of potential duplicate invoices
- Review quarterly reports of potential duplicate invoices from 3rd party provider
- Review tier 1 (top 20 vendors) vendor statements
- Identify and recommend to A/P Manager vendors that are ideal candidates for weekly payments and/or payment via ACH/direct deposit
- Review and resolve invoices that cannot move forward from Construction Imaging (CI)
- Respond professionally and timely to vendor correspondence and inquiries that are received via our customer service line and/or shared email box
- Assist team members with invoice indexing and routing as needed
- Participate in Oracle JD Edwards E1 testing
Education - Skills - Knowledge - Qualifications & Experience
- A bachelor’s degree relevant to Accounting or Finance preferred
- 3 years of Accounts Payable experience required
- Accounts Payable certification preferred
- Foundational knowledge of IRS and banking regulations
- Knowledge of Oracle JD Edwards E1 preferred
- Demonstrated accuracy and thoroughness, proven ability to monitor own work to ensure quality
- Strong research and problem-solving skills with the ability to identify and resolve issues analytically
- Ability to successfully manage multiple responsibilities while meeting tight deadlines in a fast-paced environment
- Excellent written and verbal communication skills - listens effectively, transmits information accurately and in a manner that is easy to understand, and actively seeks feedback
- Demonstrated professionalism and good judgement in all interactions with co-workers, project teams, vendors and others
- Handles confidential and sensitive information with discretion, diligence and good judgement.
- Curiosity to learn and ability to take ideas to the next level
- Highly attentive to detail
- Well-organized, self-directed team player with ability to prioritize and plan work activities, uses time efficiently and develops realistic action plans
- Ability to remain flexible
- Proficiency in Microsoft applications