Food & Beverage Administrative Specialist

Big Sky Resort is seeking a detail-oriented and motivated individual to join our Food & Beverage team as an Administrative Specialist. This position plays a critical role in supporting General Managers and Executive Chefs through accurate and efficient invoice processing, inventory auditing, and compliance monitoring. As an essential partner in back-of-house operations, you’ll help ensure the success and smooth functioning of our food & beverage outlets across the resort.

The ideal candidate will have a passion for organization and accuracy, excellent communication skills, and a collaborative mindset. If you thrive in a structured, process-driven environment and enjoy working behind the scenes to support high-performing teams, this is the role for you.

• Maintain day-to-day F&B administrative operations including invoice processing, inventory tracking, and vendor communication
• Audit invoices for accuracy, identify pricing discrepancies, and notify leadership of any increases
• Collaborate with GMs and Executive Chefs to maintain recipe data, set accurate pricing, and ensure inventory systems are up to date
• Monitor compliance of inventory standards and purchasing procedures, supporting consistency across all outlets
• Contribute to data integrity by learning and maintaining multiple software systems and tools
• Attend outlet leadership meetings to support communication between teams and drive process alignment
• Partner with the Systems and Software Manager to ensure procedural consistency across purchasing, invoicing, and inventory
• Support onboarding and training efforts for new F&B admin procedures and systems
• Assist with additional operational or administrative tasks as assigned

• A minimum of 2 years of experience in food and beverage operations, preferably in an administrative or inventory-focused capacity
• Proven attention to detail and ability to thrive in structured, repetitive workflows
• Strong organizational skills and ability to manage multiple systems, documents, and tasks simultaneously
• Experience with invoice management, purchasing systems, or inventory tracking is a plus
• High proficiency in Microsoft Office, particularly Excel and Outlook
• Ability to lift up to 25 pounds and work early, midday, and evening shifts including weekends and holidays
• Strong written and verbal communication skills
• High personal accountability and a results-driven approach to problem-solving

Preferred Skills and Attributes

• Familiarity with Big Sky Resort’s dining offerings and food & beverage operations
• Experience working across cross-functional teams, including culinary, procurement, and IT
• Comfort working within established protocols while contributing to process improvement
• A positive, approachable demeanor with a collaborative team mindset
• A desire to learn, adapt, and grow with a fast-paced organization

Additional Information & Benefits

This is a full-time, year-round position with access to outstanding benefits, including:

• Health Plan with company HSA match

• 401(k) Plan with performance-based company match

• Free Golf Pass, Scenic Lift Pass, and Basecamp activities for you and discounted passes for dependents

• 50% off lodging for friends and family

• 25% off all resort food & beverage outlets

• 20%-30% off retail purchases and gear discounts with partner brands

• Employee housing eligibility (within walking distance or accessible via free bus service)

• Discounted ski passes for you and your dependents

• Eligibility for health and retirement benefits upon reaching required hours

• Opportunity for year-round employment with seasonal furlough