Admin Assistant

Position Title: Admin Assistant

The Admin Assistant plays a crucial role in ensuring the smooth operation of the office by managing accounts payable and receivable, processing purchase orders, and facilitating timely deliveries. This position requires a proactive individual who can help streamline processes and aid in the transition to a paperless environment. The ideal candidate will be comfortable in a dynamic setting, capable of capturing meeting notes, and following up on tasks to ensure completion. Strong communication skills and a willingness to ask questions for clarity are essential. The Admin Assistant will also support a culture of teamwork and collaboration within the organization.

Admin Assistant Responsibilities

• Assist in transitioning to a paperless system by streamlining office processes
• Capture notes during meetings and ensure follow-ups are completed
• Support accounts payable and receivable
• Schedule jobs and quote field service tasks
• Process purchase orders and ensure timely deliveries of parts
• Maintain safety documentation for worksites
• Answer phone inquiries and provide administrative support as needed
  
  

Admin Assistant Requirements

• 2-3 years of experience in accounts payable and receivable, including invoicing
• Proficiency with CRM and accounting software
• Engineering field service aptitude is preferred
• Experience in project management is preferred
• Familiarity with safety documentation for worksites is preferred
• Knowledge of Sage software is preferred
• A Bachelor’s degree is preferred
  
  

Benefits

• 100% medical dental and vision coverage for employees, effective after 90 days
• 401k plan with a 4% company match, effective after 90 days
• Accrued vacation and sick days, increasing with tenure
• 12 paid holidays each year
  
  

If you are an Admin Assistant looking to take the next step in your career, apply now!