Executive Admin Assistant

Job Summary

The Executive Administrative Assistant provides high-level administrative and project support to multiple executive leaders, ensuring priorities move forward efficiently and confidentially. This role manages complex calendars, travel, communications, meeting logistics, and expense/budget tracking while partnering with internal and external stakeholders to prepare materials, coordinate deliverables, and improve administrative processes.

Essential Functions:

• Support multiple executives with time management and complex calendar scheduling, including day-to-day and long-term coordination of meetings, projects, and priorities.
• Schedule and coordinate meetings and travel, including prioritizing requests and communicating logistics and details to participants.
• Balance competing priorities to manage workflow, ensure completion of critical projects, and meet deadlines.
• Ensure executives are prepared for meetings by gathering materials, confirming attendees, and aligning agendas and expected outcomes.
• Maintain budget records and provide regular status updates to executive leaders.
• Process executive expenses in accordance with corporate guidelines and ensure timely submission and payment.
• Partner with team members to collect, organize, and assemble information for presentations, projects, and strategic planning.
• Manage phone, email, and mail inquiries on behalf of executive leaders; route, respond, and follow up as appropriate while maintaining confidentiality.
• Collaborate as a team member by providing backup support as needed and actively supporting team and company goals.
• Recommend, implement, and maintain administrative systems, procedures, and processes, including electronic and paper filing.
• Create reports, spreadsheets, and charts/graphs by obtaining, compiling, and organizing data.
  
  

Required Qualifications:

• High school diploma or GED.
• 3 years of recent executive administrative support, project coordination, or related experience.
• Demonstrated organizational and time-management skills, with the ability to manage a high volume of work in a fast-paced environment and strong attention to detail.
• Excellent written and verbal communication skills; able to communicate clearly, concisely, and professionally.
• Strong interpersonal skills with the ability to build relationships; demonstrates tact, discretion, diplomacy, and sound judgment with internal and external stakeholders, including handling sensitive/confidential information.
• Professional presence with a positive, service-oriented approach.
• Ability to plan and coordinate work from concept through completion, including managing timelines, details, and follow-through.
• Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint) and Microsoft Teams.
• Experience scheduling appointments and maintaining complex calendars.
• Working knowledge of business document formatting (e.g., reports, correspondence, presentations).
• Ability to work on-site/in the office in accordance with company policy.
• High level of integrity and discretion in handling confidential information.
  
  

Preferred Qualifications:

• Associate or bachelor’s degree.
• Familiarity with SAP and/or Salesforce.
• 4 years of experience supporting executive-level leaders.
• Certified Administrative Professional (CAP) (preferred).
  
  

Physical Demands

The physical demands described here are representative of those that must be met to perform the essential functions of this job, with or without reasonable accommodation. The preceding description is not designed to be a complete list of all duties and responsibilities required of the position.

As a public utility, NiSource is required to provide continuous service to customers at all times. To ensure we fulfill that obligation, employees may be required to work outside their normal work hours and perform tasks outside of their normal responsibilities in support of emergency operations.

Work Authorization

Authorized to work in the United States without requiring sponsorship.

Workplace Connection

Value inclusion within your day to day responsibilities by respecting others perspectives/convictions, engaging others opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners.

Respect the unique lived experiences within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represents all walks of life and all backgrounds.

Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.

Equal Employment Opportunity

NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, sex (including pregnancy, lactation, childbirth or related medical conditions), genetic information, citizenship status, or any protected group status as defined by law. Each employee is expected to abide by this principle.

By applying, you may be considered for other job opportunities.

ADA Accommodations

If you need a reasonable accommodation to participate in any part of the hiring process or to perform the essential functions of the position, please contact OneHR at OneHR@nisource.com or 1-888-640-3320

Safety Statement

Promote a safe work environment by actively participating in all aspects of our employee safety program. Report any unsafe conditions and take actions to prevent personal injuries. Support our interdependent safety culture by ensuring the safety of your co-workers. Stay focused on the task at hand and promote productivity through good work habits.

E-Verify

NiSource participates in the U.S. Department of Homeland Security’s E-Verify program. As part of this process, we provide the following notices to all job applicants: These documents inform you of your rights and responsibilities under U.S. law. You can view or download them using the links below:

• E-Verify Poster (English and Spanish) E-Verify Participation Poster English and Spanish
• Right to Work Poster (English and Spanish) If you have the right to work, don't let anyone take it away
  
  

Salary Range*:

$69,900.00 - $105,000.00

• The salary offered to a candidate is based on several factors including but not limited to the candidate’s skills, job-related knowledge, and relevant experience, as well as internal pay equity.
  
  

Posting Start Date:

2026-03-26

Posting End Date (if applicable):

2026-04-05

Please note that the job posting will close on the day before the posting end date.