Middle School Yearbook Advisor

Job Title: Middle School Yearbook Advisor

Department: Student Activities

Reports to: Scott Kelley, Middle School Principal

Job Summary

The Middle School Yearbook Advisor oversees the design, production, publication, and sale of the school yearbook. This role is responsible for teaching students foundational skills in journalism, photography, graphic design, and project management while guiding them to produce a high-quality historical record of the school year. The Advisor ensures production timelines and budget targets are met while fostering a creative, inclusive, and collaborative environment.

Essential Duties and Responsibilities

• Demonstrate active support for the school's mission, values, and culture in all interactions with students, staff, parents, and community members.
• Maintain excellent attendance, punctuality, and professional reliability.
• Serve as a constructive, supportive, and flexible team player within the faculty and broader school community.

Daily & Weekly Responsibilities:

• Plan, facilitate, and lead regular yearbook club meetings.
• Instruct students in journalism basics (interviewing, caption/copy writing, headlines), digital photography, and layout design principles.
• Train and assist students using desktop publishing/yearbook creation software and camera equipment.
• Monitor page assignments and track progress against production deadlines.
• Maintain and organize digital image libraries and school photography equipment.

Monthly & Periodic Responsibilities:

• Build and manage the page ladder to guarantee balanced representation across all grade levels, classes, sports, clubs, and campus events.
• Coordinate photo coverage schedules for assemblies, athletic events, field trips, spirit weeks, and daily classroom activities.
• Edit and proofread student-submitted copy, captions, and page spreads for grammar, accuracy, and school-appropriate content.
• Manage page submission deadlines and proofing phases with the printing publisher.

Annual Responsibilities:

• Manage the yearbook budget, including setting sales goals, managing online/on-campus pre-orders, and overseeing business or parent ad sales.
• Plan and execute end-of-year yearbook distribution logistics and signing events.

Other Duties

• Communicate periodically with parents, faculty, and administration regarding photo submission links, ad purchasing deadlines, and book sales.
• Attend school events, games, and performances as needed to capture or supervise photo coverage.
• Supervise student staff members during after-school production work sessions or deadline polish sessions.
• Perform such other duties as may be assigned from time to time by the school administration.