What are the responsibilities and job description for the Court Clerk III position at Bonner County Human Resources and Risk Management?
This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2528578
Bonner County Job Description
Page 1 of 4 Revised on 11/07/2024
JOB TITLE: Court Clerk III
Department: Courthouse
Supervisor: Criminal Supervisor/Director
Supervision Exercised: None
Exempt Status: Hourly
Benefits Eligibility Status: Eligible
BOCC Approval: 11/19/2024
Summary
Performs a variety of complex and unique legal clerical services that
requires proficient and
responsible application of specialized or technical knowledge and
experience. Provides varied,
complex, and often confidential liaison communication and clerical
assistance to the Judges;
employs independent judgment in the resolution of problems. Requires
considerable judgment
to work independently towards generally defined results, modifying or
adapting to procedures
to meet conditions, and makes decisions based on precedent and
organizational policies. This
position requires considerable responsibility and confidentiality.
The Court Clerk III is a position that assists in the successful
operation of the courthouse. Work
involves a wide diversity of situations where regular independent
judgment is required to
determine practices and procedures and contribute to new concepts. Works
independently
with limited supervision, under the general direction of the Judges and
Criminal Supervisor.
Communicates frequently with others throughout the department, other
county and state
departments, and others outside the organizations. Work has a definite
impact on the
operations of the courthouse. Work is typically performed in an office
environment with
significant intermittent stress due to deadlines. Does not typically
involve travel outside the
local area.
Essential Functions
The essential functions include, but are not limited to, the following
duties and responsibilities
which are not listed in any particular order of priority and may be
amended or added to by the
County at any time:
Prepares complex criminal documents, which include but are not limited
to Orders,
Judgments, Notices, Warrants, Summons, correspondence, and other
documents at the
direction of the court and/or as required based on processes and
procedures.
Prepares for the successful operation of all court sessions, including
but not limited to
preparation of anticipated Orders, Notices, No Contact Orders, and
Warrants, and
assuring that all necessary filings have been received in order for the
court session to
proceed. Reviews charging documents to assure charging codes match
state-approved
code sections. Reviews all submitted court exhibits to determine that
they are properly
identified and marked. Communicates with law firms/attorneys if
discrepancies are
identified, in order that they may be rectified.
Bonner County Job Description
Page 2 of 4 Revised on 11/07/2024
Performs clerical assistance during court sessions, including, but not
limited to
operation of the digital recording system and creating court minutes for
the official
record. Administers the oath to witnesses, marks and maintains evidence
and exhibits,
prepares documents as directed by the judge, provides judge with future
court dates,
assists in maintaining courtroom decorum, and actively participates in
the flow of in-
court case matters, in coordination with the judge.
Reviews the court session, upon completion to assure accuracy of the
official record.
Assures all orders and other documentation are timely distributed to all
parties and
outside agencies. Prepares any follow-up criminal or civil documents as
may be
required due to the outcome of the proceedings.
Responsible for tracking and scheduling hearings required for the timely
progress of all
felony, misdemeanor, and juvenile cases, as required pursuant to State
statutes and
rules. Must multi-task and must retain numerous details of processes
that regularly
change due to modifications in the law and/or rules.
Performs a variety of complex technical duties involving interwoven data
entry tasks,
entering critical data into the statewide case management system, and
attaching
paperwork to files in preparation and response to court hearings,
interim and final court
orders, and all manner of paperwork generated to process the caseload
for the assigned
resident judge, out-of-county judges, and senior judges.
Assists in maintaining the official court record. File stamps documents
to show an
official date that determines whether matters meet statutory time limits
therefore
permitting them to be heard, when they are to be heard, if an appeal
will be considered,
etc. Schedules court hearings. Does required data entry for the official
record,
including entering Event details as part of the cases permanent record.
Distributes
paperwork to counsel and parties.
Performs a wide variety of complex
please see: https://idahoworks.gov/jobs/2528578
Bonner County Job Description
Page 1 of 4 Revised on 11/07/2024
JOB TITLE: Court Clerk III
Department: Courthouse
Supervisor: Criminal Supervisor/Director
Supervision Exercised: None
Exempt Status: Hourly
Benefits Eligibility Status: Eligible
BOCC Approval: 11/19/2024
Summary
Performs a variety of complex and unique legal clerical services that
requires proficient and
responsible application of specialized or technical knowledge and
experience. Provides varied,
complex, and often confidential liaison communication and clerical
assistance to the Judges;
employs independent judgment in the resolution of problems. Requires
considerable judgment
to work independently towards generally defined results, modifying or
adapting to procedures
to meet conditions, and makes decisions based on precedent and
organizational policies. This
position requires considerable responsibility and confidentiality.
The Court Clerk III is a position that assists in the successful
operation of the courthouse. Work
involves a wide diversity of situations where regular independent
judgment is required to
determine practices and procedures and contribute to new concepts. Works
independently
with limited supervision, under the general direction of the Judges and
Criminal Supervisor.
Communicates frequently with others throughout the department, other
county and state
departments, and others outside the organizations. Work has a definite
impact on the
operations of the courthouse. Work is typically performed in an office
environment with
significant intermittent stress due to deadlines. Does not typically
involve travel outside the
local area.
Essential Functions
The essential functions include, but are not limited to, the following
duties and responsibilities
which are not listed in any particular order of priority and may be
amended or added to by the
County at any time:
Prepares complex criminal documents, which include but are not limited
to Orders,
Judgments, Notices, Warrants, Summons, correspondence, and other
documents at the
direction of the court and/or as required based on processes and
procedures.
Prepares for the successful operation of all court sessions, including
but not limited to
preparation of anticipated Orders, Notices, No Contact Orders, and
Warrants, and
assuring that all necessary filings have been received in order for the
court session to
proceed. Reviews charging documents to assure charging codes match
state-approved
code sections. Reviews all submitted court exhibits to determine that
they are properly
identified and marked. Communicates with law firms/attorneys if
discrepancies are
identified, in order that they may be rectified.
Bonner County Job Description
Page 2 of 4 Revised on 11/07/2024
Performs clerical assistance during court sessions, including, but not
limited to
operation of the digital recording system and creating court minutes for
the official
record. Administers the oath to witnesses, marks and maintains evidence
and exhibits,
prepares documents as directed by the judge, provides judge with future
court dates,
assists in maintaining courtroom decorum, and actively participates in
the flow of in-
court case matters, in coordination with the judge.
Reviews the court session, upon completion to assure accuracy of the
official record.
Assures all orders and other documentation are timely distributed to all
parties and
outside agencies. Prepares any follow-up criminal or civil documents as
may be
required due to the outcome of the proceedings.
Responsible for tracking and scheduling hearings required for the timely
progress of all
felony, misdemeanor, and juvenile cases, as required pursuant to State
statutes and
rules. Must multi-task and must retain numerous details of processes
that regularly
change due to modifications in the law and/or rules.
Performs a variety of complex technical duties involving interwoven data
entry tasks,
entering critical data into the statewide case management system, and
attaching
paperwork to files in preparation and response to court hearings,
interim and final court
orders, and all manner of paperwork generated to process the caseload
for the assigned
resident judge, out-of-county judges, and senior judges.
Assists in maintaining the official court record. File stamps documents
to show an
official date that determines whether matters meet statutory time limits
therefore
permitting them to be heard, when they are to be heard, if an appeal
will be considered,
etc. Schedules court hearings. Does required data entry for the official
record,
including entering Event details as part of the cases permanent record.
Distributes
paperwork to counsel and parties.
Performs a wide variety of complex