Administrative Assistant (contract)

At BNY, our culture allows us to run our company better and enables you to grow and succeed. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets.

Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what is all about. Join us and be part of something extraordinary.

Job Summary:

The Administrative Assistant I role within Asset Servicing – Corporate Actions (S3) supports custody and accounting processing related to mandatory and voluntary corporate actions, with a primary focus on Proxy Voting and Class Actions. This position plays a key role in ensuring clients are able to participate in proxy meetings and receive class action payments accurately and on time.

This is a 12-month contract role based in Pittsburgh, PA, operating in a hybrid model with 4 days onsite per week. The role supports high-volume operational processes, requires strong attention to detail, and offers exposure to asset servicing and corporate actions within a structured financial services environment.

Key Responsibilities:

• Proxy & Class Actions Support: Support Proxy Voting and Class Action processes by working with vendors to ensure timely delivery of proxy ballots and accurate class action payment processing.
• Corporate Actions Processing: Assist with mandatory and voluntary corporate actions, including processing liability notices, allocating dividend and interest payments, and supporting related custody and accounting activities.
• Reconciliation & Validation: Reconcile client holdings against agent holdings to ensure accuracy of proxy ballots and event data.
• Client Inquiry Support: Respond to basic client inquiries and requests, escalating more complex issues to senior team members or supervisors as appropriate.
• Documentation & Recordkeeping: Ensure all required documentation is accurately maintained within corporate action event files in accordance with internal procedures.
• Operational Quality & Accuracy: Take ownership of assigned work, ensuring high-quality output, adherence to timelines, and compliance with operational controls.
• Process Improvement Support: Contribute to client conversion activities, release support, and continuous improvement initiatives.
• Team Collaboration: Provide guidance to more junior staff when needed and collaborate with team members to support daily operational workloads.
  
  

Qualifications:

• High school diploma or equivalent required
• Bachelor’s degree preferred
• 2 years of total work experience in financial services processing or corporate actions is preferred
• Intermediate proficiency in Microsoft Excel and working knowledge of MS Office tools
• Strong attention to detail and organizational skills
  
  

Preferred Experience:

• Experience supporting Proxy Voting and/or Class Actions
• Experience working in high-volume, process-driven operational environments
• Ability to manage workload flexibility, including overtime during peak periods
  
  

Why Join Us:

This role provides an opportunity to gain hands-on experience in Asset Servicing and Corporate Actions within a global financial services organization. You’ll support critical proxy and class action processes while working in a collaborative, structured team environment.

At BNY, our culture speaks for itself, check out the latest BNY news at:

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Here’s a few of our recent awards:

America’s Most Innovative Companies, Fortune, 2025

World’s Most Admired Companies, Fortune 2025

“Most Just Companies”, Just Capital and CNBC, 2025

Pay Rate Range

18.63 - 23.29 USD hourly

Additional Notes

Applications will be accepted on an ongoing basis.

This posting is for a contract assignment with Tundra Technical Solutions to provide services to Bank of New York (BNY). Please note that this is not a full-time employment opportunity. Candidates selected for this role will be engaged as contractors for the specified duration of the project. For any inquiries regarding the terms of the contract or engagement, please contact Tundra Technical Solutions directly.

Benefits Information

Optional benefits offering include medical, dental, vision and retirement benefits via Tundra Technical Solutions.