What are the responsibilities and job description for the Accounts Payable Specialist position at BlueSky Resource Solutions?
Accounts Payable Specialist
Position Summary
We are seeking a detail-oriented and organized Accounts Payable Specialist to support high-volume invoice processing across multiple operational regions. This role is responsible for processing a wide range of invoices including general expenses, materials, hauler services, fuel, and other operational payables. The ideal candidate thrives in a fast-paced environment and demonstrates strong analytical skills, accuracy, and accountability.
Key Responsibilities
- Process invoices accurately and efficiently from receipt through payment
- Perform purchase order matching, including verification of Bills of Lading (BOL) to ensure correct warehouse, plant, and location coding
- Review and validate financial dimensions including product, pricing, and quantities
- Process non-purchase order invoices, including general expense invoices
- Follow up on pending or unapproved invoices to ensure timely resolution
- Respond to vendor, supervisor, and internal inquiries within one business day
- Communicate with vendors to resolve discrepancies and provide guidance on proper invoicing procedures
- Perform statement reconciliations and reporting
- Identify opportunities to improve efficiency in data entry and workflow processes
- Escalate problem accounts to management as needed
- Adhere to company policies and departmental procedures
- Perform additional duties as assigned
Education & Experience
- Associate degree in Accounting or related field preferred, or minimum of 2 years of Accounts Payable experience
- Experience in construction or materials-related payables preferred
- Experience working in a large ERP system required; Microsoft Dynamics 365 (D365) experience is a plus
Qualifications
- Ability to manage high-volume invoice processing in a fast-paced environment
- Strong attention to detail and understanding of process flow and follow-up
- Ability to work independently and collaboratively with internal teams and external vendors
- Adaptable to frequent system and procedural changes
- Strong analytical skills and sound judgment
- Professional demeanor with a proactive, team-oriented attitude
- Advanced computer proficiency, particularly in Microsoft Excel and Outlook