Preschool/Child Care Manager

Description

JOB TITLE: Child & Youth Services Preschool/Child Care Manager

DEPARTMENT: Child & Youth Services

SUPERVISOR’S TITLE: Child & Youth Services Assistant Director and/or Director of Program & Clinical Operations – Child & Youth Services

POSITIONS SUPERVISED: Child & Youth Services Preschool/Child Care Instructors, Child Development Associates, Child & Youth Services Cook, Child Care Coordinator, and designated Preschool Classroom Assistants

JOB STATUS: Full-time; Non-Exempt

SCHEDULE: Monday–Friday; 9:00am-5:00pm

Summary

Provide leadership, supervision, and administrative oversight for preschool and child care operations within the Child & Youth Services program. Responsible for ensuring compliance with state regulations, maintaining enrollment and billing processes, supervising staff, supporting child safety and development, coordinating daily operations, and maintaining high-quality early childhood programming standards.

Key Responsibilities

• Monitor CCDF activity, voucher validity, and ensure full weekly payment is received for funded children
• Maintain required program documentation including attendance, medication records, food program records, and accident reports
• Collect service fees, manage billing processes, and submit deposits and receipts according to agency procedures
• Enforce and process additional program fees including registration, late payments, late pick-up fees, and field trip fees
• Coordinate enrollment processes and maintain accurate child and staff files in compliance with state regulations
• Schedule staff assignments, coordinate classroom coverage, and maintain required classroom ratios
• Supervise daily center operations and ensure compliance with all health, safety, fire, and licensing regulations
• Oversee food program documentation in collaboration with the Child & Youth Services Cook
• Maintain office, janitorial, and operational supply inventories
• Serve as Safety Manager and implement emergency procedures and health/safety protocols
• Complete and submit required monthly reports and state documentation
• Maintain petty cash and program financial records as assigned
• Communicate staffing updates, communicable disease notifications, and program information to families
• Provide supervision, orientation, and training support for child care staff in collaboration with department leadership
• Maintain employee compliance with CPR, First Aid, TB testing, and other health and safety requirements
• Support enrollment growth through community outreach, presentations, advertising, and promotional activities
• Coordinate parent-teacher conferences and promote ongoing communication between staff and families
• Supervise implementation of lesson plans
• Review and approve incident reports and documentation completed by staff
• Maintain confidentiality of employee, child, and family information
• Collaborate with state licensing consultants, PTQ mentors, and governing agencies to maintain program compliance and PTQ Level 3 standards
  
  

Qualifications & Skills

• Strong accounting, bookkeeping, and organizational skills
• Effective written and verbal communication skills
• Ability to supervise staff and coordinate daily program operations
• Ability to work cooperatively within a team environment with shared responsibilities
• Knowledge of child care licensing regulations, classroom ratios, and safety standards
• Ability to maintain accurate records, files, and documentation
• Strong interpersonal skills for working with children, families, staff, and community partners
• Ability to maintain confidentiality and professional conduct
• Ability to manage multiple priorities in a fast-paced child care environment
  
  

Physical & Work Requirements

• Ability to lift and carry 40 pounds or more
• Ability to supervise children visually and auditorily in classrooms, playgrounds, and field trip settings
• Ability to sit on the floor, kneel, crawl, bend, twist, and position self at a child’s level throughout the workday
• Ability to travel to meetings, trainings, and agency-related activities as required
• Valid driver’s license, reliable transportation, and proof of insurance required
• Must be at least 21 years of age
  
  

Certifications & Training Requirements

• Maintain certification in CPR, First Aid, and Preventing Disease Transmission
• Complete a minimum of 20 hours of annual in-service training
• Successful completion of pre-employment drug screening
• Attend and maintain Non-Violent Crisis Intervention (NVCI) training
  
  

Additional Information

If you have any questions regarding this position, please contact Angie Browning at abrowning@brsinc.org.

BRS is an Equal Opportunity Employer/Drug-Free Workplace

Requirements

Education/Experience Requirements:

Must Meet One Of The Following Minimum Qualifications

Bachelor’s degree in Early Childhood Education or Elementary Education with kindergarten endorsement from an accredited college or university

Bachelor’s degree in any field with at least 15 credit hours related to early childhood development, teaching methods, or child development for children age 6 or younger

Child Development Associate (CDA) credential

Associate degree in Early Childhood Education with a minimum of three years of experience in an early childhood program

Additional Requirements: Minimum of two years of child care experience required