Accounts Payable Administrator

PESHASTIN - Accounts Payable Administrator

We are seeking a detail-oriented and highly organized Accounts Payable Administrator to join our Blue Bird, Inc., finance team at our Peshastin Corporate office. The ideal candidate will bring proven experience in managing high-volume invoices, vendor relationships, and payment processing with accuracy and efficiency for multiple companies. If you would like to apply, please send your resume and cover letter to our Indeed posting for this position. Here is the link for our Indeed jobs page.

https://www.indeed.com/cmp/Blue-Bird,-Inc./jobs

Position Summary:

As a member of the corporate accounting team, you will be responsible for managing and processing invoices, ensuring timely vendor payments, and maintaining accurate financial records. This position will provide the ideal candidate with the opportunity to work in a fast-paced environment with exposure to agriculture and accounting. The position will report to the Controller. Month-end duties include ensuring all invoices are posted and statements are reconciled by a given due date. This position requires a team player with a high attention to detail.

Examples of Job Duties:

Receive, review, and verify invoices for accuracy and completeness.

Enter invoices correctly into the accounting system and ensure appropriate approvals are obtained for payments.

Execute timely payments to vendors through various methods, including checks, ACH, and wire transfers.

Monitor accounts to ensure payments are up-to-date and reconcile vendor statements to resolve discrepancies.

Maintain accurate records of all transactions and perform month-end closing activities related to accounts payable. Assists with month-end closing as directed.

Communicate with vendors regarding invoice issues and payment status, and collaborate with internal departments to address invoice and payment queries.

Must possess knowledge and experience in account reconciliation.

Prepare and maintain various financial reports and summaries, documenting all accounts payable activities.

Assist with audits by providing necessary documentation and information.

Performs other duties as assigned and serves as a backup for the accounting team.

Education and Experience:

High School Diploma or Equivalent.

General understanding of accounting practices and principles.

Previous experience in accounts payable or a similar financial role, with a focus on invoice processing and payment management.

Experience handling highly confidential information.

Working knowledge of Microsoft Office Products.

Core Competencies and Skills:

Proficient in data entry and 10-key.

Ability to prioritize and perform several tasks simultaneously.

Proficiency in Microsoft Outlook and Excel is required.

Ability to excel in a team-oriented environment.

Must be able to work well under pressure and meet deadlines.

Excellent written and oral communication skills are necessary for interacting with vendors and internal stakeholders.

Prompt, consistent attendance is required.

Professional phone etiquette and strong customer service skills required.

Ability to work with sensitive and confidential information.

Ability to adapt to new situations and assignments.

Strong organizational skills and attention to detail are crucial for ensuring accuracy in financial records and transactions.

Ability to problem solve.

Physical Requirements:

This position requires considerable communication skills, computer proficiency, analysis of information provided via various sources, and specialized equipment. Accordingly, it is felt that the responsibilities of this position could not be met by persons with significant difficulties in vision, hearing, or speech.

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

Reports to: Controller

Department: Administrative Office / G & A

Classification: Full-time Non-Exempt Hourly

Location: Peshastin - In-Person position

Classification- Full-time BC company

Job Type: Full-time

Pay: $30.00 - $35.00 per hour - hourly non-exempt

Benefits:

401(k)

401(k) matching up tp 4%

Dental insurance

Disability insurance

Health insurance

Life insurance

Paid sick time

Paid time off

Vision insurance

Work Location: In person