Office Manager/Executive Assistant at Early-stage Startup

Early-stage startup is looking for an Office Manager and Executive Assistant to join their rapidly growing 50-person team. This is an incredible opportunity to be on the ground floor of a deeply technical, engineering-driven startup building cutting-edge, complex hardware. In this role, you’ll own the physical office space, manage vendors and logistics, and keep day-to-day operations running smoothly, while also providing direct support to the CEO with calendar management, travel, and scheduling. Someone hungry, resourceful, and energized by early-stage startup life, rolling up their sleeves, solving problems on the fly, and thriving without a playbook, will love it here. This is a fully in-office role in SoMa, San Francisco — the team works hard and moves fast, so flexibility and 24/7 availability are a must. 120-140K DOE equity, benefits, meals provided, and generous PTO.

Responsibilities:

• Own and oversee day-to-day office operations to ensure the workplace remains organized, functional, and well-maintained.
• Manage office logistics, including vendor management (IT/AV, facilities, cleaning, deliveries, food service), supplies, space planning, and maintenance requests while ensuring issues are resolved effectively.
• Oversee office logistics, such as managing employee badge access and visitor check-in for access to the space.
• Support employee onboarding and offboarding processes, including account provisioning, workspace readiness, and equipment setup.
• Provide executive support to the CEO, including calendar management, meeting coordination, travel planning, and handling shifting priorities in a fast-moving environment. Be available and responsive to last-minute changes and off-hours needs.
• Handle administrative tasks such as bill pay, account allocation, and other operational support.
• Act as a point of contact and resource for team members.
• Assist with planning and coordinating team gatherings, off-sites, and workplace experience initiatives as needed.
• Build, improve, and maintain systems and processes that support efficiency, scalability, and a positive team environment.
• Take ownership of ad hoc projects and hands-on tasks, including physical office organization and other needs as they arise.

Qualifications:

• 2 years of previous experience in Office Manager, Executive Assistant, or a similar role, ideally in a startup, fast-paced company environment.
• Strong ability to manage multiple priorities, adapt quickly to changing needs, and stay organized in a dynamic setting.
• Resourceful, proactive, and solutions-oriented, with the ability to work independently and navigate ambiguity with confidence.
• Excellent communication and interpersonal skills, with the ability to work effectively across teams, vendors, and external partners.
• Highly detail-oriented with strong ownership, accountability, and follow-through.
• Willing to take a hands-on approach to office management, including physical tasks such as moving boxes, organizing shipments, and maintaining the workspace.
• Excited to wear multiple hats, contribute to a growing company, and build structure in an early-stage startup.
• Tech-savvy. Proficient in Google Workspace, Slack, and other productivity tools.