Executive Assistant to CEO at Private Equity Firm

Private equity firm is looking for an Executive Assistant to support their CEO. This is a rare, career-defining opportunity to join a small, high-performing team known for its loyalty, longevity, and real investment in the people who show up and do the work. In this role, you'll own calendar management, coordinating meetings and speaking engagements, high-volume communication organization across multiple platforms, travel logistics, and light personal coordination. Someone highly organized with high EQ who knows how to show up in any room, and is a true team player who does what it takes to get the job done. This role is based in Miami with in-office expectations mirroring the Executive's schedule, so flexibility is key. Travel required up to 2 weeks/month, including domestic and international trips. Must be available and responsive 24/7 for real-time support. 120-175K base DOE generous benefits, bonus, and 401k. Willing to relocate.

Responsibilities:

• Provide administrative and organizational support to the CEO, in collaboration with and reporting to the Chief of Staff.
• Proactively own and manage a complex calendar across time zones, staying on top of all commitments and ensuring nothing slips through the cracks.
• Arrange and handle all logistics for meetings, conferences, and speaking engagements. Ensuring all stakeholders, team members, and security are aware and updated on details, including any changes.
• Manage a high volume of communications across multiple platforms simultaneously. Maintain a running list of requests and inbound, triage across all channels, synthesize fragmented inputs into cohesive communications, and convey to the Executive clearly and in real-time.
• Book and arrange travel, including collaborating with team members on planning and organizing trip logistics.
• Be on the ground support during travel, handling every detail so the CEO remains focused on the bigger picture. Coordinating logistics and operations, including tracking meetings and follow-ups, keeping the Executive on time during back-to-back meetings, tracking traffic and transportation in real-time, coordinating with security and team members, keeping stakeholders updated on changes, and making sure the Executive's trip is running seamlessly, whether it's managing bags or grabbing meals.
• Provide light personal coordination, scheduling with personal staff, booking appointments, and helping with travel if needed.
• Ad hoc tasks and projects to support the Executive and team.

Qualifications:

• 3-10 years of experience as an Executive Assistant in a VC, Client Services, or similar industry, ideally supporting a high-profile principal, Founder, or C-Suite executive in a dynamic environment.
• Polished and professional communication style.
• Highly organized with strong communication management. Ability to handle high volumes of information across multiple channels simultaneously, triage effectively, and concisely synthesize.
• Collaborative, team-player who is willing to do what it takes to get the job done.
• Strong interpersonal skills and high EQ. Ability to read the room and situations and quickly adapt accordingly.
• Ability to intuitively shift gears quickly as priorities change.
• Excellent follow-through. Ability to keep the pieces moving and not let anything fall through the cracks.