Executive Personal Assistant to Managing Partner at Early-Stage Tech VC

Early-stage venture capital firm is looking for an exceptional Executive Personal Assistant to support the Managing Partner. This is a unique opportunity to join a fast-paced, high-profile team supporting a leader who is seeking a long-term partner. In this role, you'll manage an intricate calendar, coordinate meetings with various stakeholders, prepare meeting notes, arrange travel, draft communications, build and maintain strategic relationships, and provide proactive support to keep everything running seamlessly. You'll also manage light office operations once the team relocates in late 2026. Additionally, you'll provide personal support to organize the family calendar (including nanny and teacher logistics), plan events, handle gifting, and family trip planning. Someone who thrives in a high-velocity environment who is genuinely excited to tackle whatever comes their way. Must be exceptionally organized, anticipatory by nature, and proactive to solve problems. Previous experience providing personal assistant support is a must. This is a hybrid role based in Los Angeles. Role begins at 1-2 days/week until the office opens in late 2026, transitioning to 4 days/week. 140-165K benefits, 401(k), and flexible PTO.

Responsibilities:

• Provide support to the Managing Partner across business and personal matters. 
• Prepare the Executive at the beginning of the day and end of the day with recaps for upcoming priorities and outstanding items. 
• Manage complex calendars across business and personal commitments, coordinating with various stakeholders.
• Maintain and prioritize the task list for the Executive across firm strategy, team management, stakeholder relationships, and ongoing projects. 
• Implement systems for organizing and tracking multiple workstreams and deadlines. 
• Draft communications and ensure timely follow-ups.
• Schedule weekly team meetings, attend sessions to capture notes, and circulate action items with clear follow-ups.
• Plan and organize business and personal travel with detailed itineraries. Ensure all logistics align with preferences and priorities.
• Support relationship-building efforts by identifying key contacts, tracking follow-ups, and proactively managing networking priorities.
• Maintain CRM entries by documenting notes, updates, and key interactions
• Attend selected internal or external meetings to take notes, support project discussions, and assist with strategic initiatives such as rebranding or recruiting.
• Oversee office management in the future space in 2026, including ordering supplies, managing vendors, and supporting team logistics.
• Manage blended EA/PA duties with comfort in context-switching between professional and personal priorities
• Oversee personal and family calendars, including recurring events, family activities, and scheduling coordination, ensuring nannies and drivers are aligned. 
• Organize family logistics, including birthday planning, gifting, and household scheduling.
• Coordinate with household staff and vendors as needed.

• 4 years of previous experience as an Executive Assistant in a blended EA/PA role with demonstrated comfort navigating both personal and professional responsibilities.
• Experience in venture capital, investment firms, or fast-paced startup environments preferred (understanding of high-velocity operations is essential).
• Expert-level travel planning skills with deep attention to logistical details and personal preferences.
• Track record of commitment and stability in previous roles, showing longevity and reliability.
• Exceptional organizational and planning skills with meticulous attention to detail.
• Proactive problem solver with strong initiative—figures things out independently and takes ownership.
• Highly responsive across all communication channels with consistent follow-through.
• Anticipatory and strategic thinker who stays several steps ahead; proactively identifies solutions before challenges arise.
• High level of discretion, professionalism, and maturity with strong judgment and confidentiality.
• Available and responsive after hours when needed, with flexibility to adapt to urgent requests.
• Comfortable with AI tools and excited to leverage technology for efficiency and workflow improvement.
• Proficient with communication and productivity tools, including text, email, GSuite, Superhuman, and CRM systems like Affinity.