What are the responsibilities and job description for the Executive Personal Assistant to Founder/CEO of Series A Fintech Startup position at Bloom Talent?
Series A infrastructure startup powering some of the most recognizable consumer fintech platforms in the world is looking for an Executive Personal Assistant to support the Founder/CEO. Backed by top-tier investors, this is an exciting opportunity to join an early-stage team of 30 who are growing! In this role, you'll support the CEO with calendar management and scheduling, travel arrangements, and inbox management. You'll also provide personal support, including managing his appointments, reservations, meal plan coordination, and balancing his personal and professional calendars. Someone who is AI-forward, communicates concisely and efficiently, and has a detailed and thoughtful eye for organization and presentation. This is a hybrid role, 4 days/week in NYC with Fridays WFH. 130-150K DOE generous benefits and daily lunch provided.
Responsibilities:
- Own the CEO's calendar end-to-end, manage scheduling, resolve conflicts, protect focus time, and stay ahead of shifting priorities.
- Coordinate complex domestic and international travel, including flights, hotels, and thoughtfully designed itineraries. Book travel for the Chief of Staff when traveling with the executive.
- Inbox management, helping flag, prioritize, and respond to communications.
- Partner closely with the Chief of Staff on customer and stakeholder coordination, particularly during fundraising cycles.
- Provide personal support to the CEO, including coordinating doctors' appointments, booking reservations, supporting meal plan logistics, and dealing with household items as they come up (broken items, landlord coordination, deliveries).
- Balance the CEO's personal and business calendars seamlessly.
- Anticipate needs, bring solutions, and operate with a detailed and thoughtful lens.
Qualifications:
- Previous 3 years of experience as an Executive Assistant supporting a Founder, CEO, or other senior leader in a finance, VC, or high-growth startup environment.
- Strong communication skills, both verbal and written. You organize information and deliver concisely.
- Exceptional organizational skills with a thoughtful eye for how you present and design your work.
- Works well independently, strong executor, and operates proactively.
- Positive, low-drama, and able to operate with discretion.
- AI-forward and actively integrate tools like Claude, ChatGPT, or Gemini into your daily workflow to increase your output.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.