What are the responsibilities and job description for the Executive Assistant to Co-Founder/COO and CFO at Mission-driven HealthTech Startup position at Bloom Talent?
Backed by top-tier VCs and industry leaders, this mission-driven startup connecting patients with registered healthcare providers is looking for an Executive Assistant to support their Co-Founder/COO and CFO. This is an exciting opportunity to join a fast-growing team that has doubled in size already this year to 150 and secured its Series B funding. In this role, you'll act as a partner to both the Co-Founder/COO and CFO to ensure priorities are aligned and time is leveraged through calendar management, inbox and communication management, travel planning, and meeting support. You will also provide some light personal coordination support. Someone who thrives in a dynamic, fast-paced environment, demonstrates exceptional organizational skills, and is a proactive problem-solver. This is a hybrid role, 1-2 days/week, based in their office in New York. 130-150K DOE equity, excellent benefits, 401k, daily lunches, and tech & education stipend!
Responsibilities:
- Provide day-to-day support to the Co-Founder/COO and CFO.
- Proactively manage the Executives' calendars, ensuring seamless scheduling and prioritization of high-level commitments.
- Act as a gatekeeper to align Executives' priorities and leverage time.
- Oversee inbox management for the Executives. Filtering, organizing, and drafting communications on their behalf to ensure timely, professional communication.
- Prepare Executives for meetings, providing thorough briefings and notes, and noting action items to follow up on.
- Coordinate and book travel arrangements, transportation, and related logistics. Providing detailed itineraries of trip logistics.
- Handle light personal tasks, such as scheduling appointments and making reservations, to support overall efficiency.
Qualifications:
- 4 years of experience as an Executive Assistant providing support to senior leadership, ideally in a fast-paced startup environment.
- Exceptional verbal and written communication skills with a clear, concise, and professional tone.
- Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
- Solutions-driven mindset with a proactive, “get things done” attitude and the ability to work independently.
- Strong judgment and decision-making in identifying priorities with the confidence to escalate when necessary.
- Exercises a high level of discretion and maintains strict confidentiality.
- Receptive to feedback and quick to adapt when direction is given.
