What are the responsibilities and job description for the Benefits & Payroll Administrator position at Black Rifle Coffee Company?
Mission Statement
We are Black Rifle Coffee Company, a veteran-founded company serving premium, fresh-roasted coffee to people who love America. We have a love for coffee, dogs, the outdoors, America, and most importantly, our customers! We are more than a product and more than a company; we are a culture. A culture full of motivated people who roll up their sleeves and get the job done with integrity, love, innovation, and radical transparency. Join us as we take action on our commitment to provide quality coffee and give back to the veteran and first responder communities and those who support it.
Job Summary
The Benefits & Payroll Administrator will support the day-to-day administration of Black Rifle Coffee Company’s employee health, wellness, and 401(k) programs while partnering closely with our third-party vendors and internal teams. This role ensures accurate payroll processing , compliance with applicable regulations, and positive employee experience. This is a hands-on role focused on executing and maintaining accurate processes; the ideal candidate is detail-oriented, highly organized, and committed to delivering excellent service to BRCC employees.
Job Details
Key Responsibilities
Benefits Administration
This is a full-time position and may require long hours and may require weekend and nights work per events.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Agency Disclaimer
Black Rifle Coffee Company does not accept unsolicited resumes from staffing agencies, search firms, or third parties. Any resume submitted in the absence of a signed agreement will become the property of Black Rifle Coffee Company, and no fee will be paid. Please do not contact our team regarding recruiting services.
We are Black Rifle Coffee Company, a veteran-founded company serving premium, fresh-roasted coffee to people who love America. We have a love for coffee, dogs, the outdoors, America, and most importantly, our customers! We are more than a product and more than a company; we are a culture. A culture full of motivated people who roll up their sleeves and get the job done with integrity, love, innovation, and radical transparency. Join us as we take action on our commitment to provide quality coffee and give back to the veteran and first responder communities and those who support it.
Job Summary
The Benefits & Payroll Administrator will support the day-to-day administration of Black Rifle Coffee Company’s employee health, wellness, and 401(k) programs while partnering closely with our third-party vendors and internal teams. This role ensures accurate payroll processing , compliance with applicable regulations, and positive employee experience. This is a hands-on role focused on executing and maintaining accurate processes; the ideal candidate is detail-oriented, highly organized, and committed to delivering excellent service to BRCC employees.
Job Details
Key Responsibilities
Benefits Administration
- Assist with the administration of health, wellness, and 401(k) benefit programs.
- Serve as a point of contact for brokers, carriers, and third-party administrators for day-to-day program needs.
- Support Open Enrollment activities, including communications, system updates, and employee education.
- Ensure transactions such as enrollments, changes, terminations, and life events are processed accurately and on time.
- Maintain compliance with federal and state regulations, including ACA, COBRA, ERISA, and HIPAA.
- Respond to employee questions related to benefits, leave programs, and eligibility.
- Review and validate payroll data for accuracy in coordination with our payroll provider.
- Bi-weekly payroll processing; step in to process payroll fully when needed (e.g., coverage for vacations or outages).
- Maintain accurate payroll records, deductions, and benefit contributions.
- Investigate and resolve payroll discrepancies in partnership with Finance and the payroll vendor.
- Provide payroll reports and assist with audits as requested.
- Maintain accurate documentation and internal controls for benefits and payroll-related processes.
- Support ACA reporting, 401(k) audits, and other required filings.
- Partner with Finance on benefits cost monitoring and invoice reconciliation.
- Assist with SOX-related documentation and provide support to auditors as needed.
- Bachelor’s degree in HR, Business Administration, or equivalent experience preferred.
- 2–4 years of experience in benefits and/or payroll administration preferred.
- Strong working knowledge of federal, state, and local regulations related to benefits, payroll, and tax compliance.
- Experience supporting Open Enrollment and working with brokers or benefits vendors.
- Proficiency with payroll and HRIS systems; ability to manage multiple systems and data sources. Workday experience is preferred.
- Strong attention to detail, organization, and follow-through.
- Excellent communication and customer service skills, with the ability to handle sensitive information confidentially.
- Ability to thrive in a fast-paced, mission-driven environment.
This is a full-time position and may require long hours and may require weekend and nights work per events.
- While performing the duties of this job, the employee is regularly required to stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment.
- Specific vision abilities required by this job include close vision requirements due to computer work.
- Light to moderate lifting is required.
- Ability to uphold the stress of traveling.
- Regular, predictable attendance is required; including quarter-driven hours as business demands dictate.
- Moderate noise (i.e. business office with computers, phone, and printers, light traffic).
- Ability to work in a confined area.
- Ability to sit at a computer terminal for an extended period of time.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Agency Disclaimer
Black Rifle Coffee Company does not accept unsolicited resumes from staffing agencies, search firms, or third parties. Any resume submitted in the absence of a signed agreement will become the property of Black Rifle Coffee Company, and no fee will be paid. Please do not contact our team regarding recruiting services.