Payroll Benefits Manager

Insight Global is seeking a detail-oriented, dependable Payroll and Benefits Manager to join one of our top engineering clients in San Antonio, TX. The Payroll & Benefits Manager position has management oversight and responsibility for the payroll and benefits functions, including processes and procedures, policies, system administration, communication, and compliance. This position manages a team of professional payroll and benefits specialists in the Finance and Administration Department. Other responsibilities include:

• Directs activities of the payroll specialist and controls tasks as necessary to accomplish the department’s payroll processing objectives.
• Supervises all aspects of the payroll function in the preparation and processing of the payroll, importing hours from time and attendance system, including maintenance changes, scheduled deductions, wage garnishments, tax reporting, etc.
• Maintains relationships with internal and external auditors and state and federal agencies and ensures compliance with established financial, legal and/or administrative requirements.
• Audits payroll process to ensure accuracy that the process compiles data from a wide variety of sources (e.g. timesheets/payroll, salary adjustment, tax deposits, etc.) for the purpose of analyzing issues, makes recommendations regarding policies and procedures and ensures compliance with mandated requirements.
• Research discrepancies of payroll information (e.g. timesheets, PTO accruals, overpayments, underpayments, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, and providing audit references.
• Ensures compliance with company policies and procedures and all regulatory payroll requirements and federal and state laws (Department of Labor, Wage and Hour Division, Fair Labor Standards Act, Social Security, Internal Revenue Service, garnishment laws, state payday laws, etc.) stays abreast of changes and new developments by researching and interpreting associated regulatory and legal requirements for payroll processing.
• Prepare reports reconciling payroll entries and general ledger entries. Including quarterly and annual reconciliation.
• Serves as back-up for processing payroll when payroll specialist is not available.
• Oversee the benefit specialist in processing, reconciling and requesting payment of all benefit-related monthly invoices in a timely manner.
• Maintains strong knowledge of benefit related compliance areas and performs needed activities associated with complying with federal, state and local regulations related to benefits including but not limited to COBRA, ERISA, FMLA, HIPAA, ADA, etc.
• Reviews benefit plan reports to monitor utilization of benefits and claims experience.
• Oversees COBRA administration of third-party vendor.
• Manages the benefit plans to ensure the plans operate in accordance with the plan documents and vendor service agreements and assists in resolving issues.
• Manages the preparation and execution of benefit documentation (e.g. original and amended plan documents, benefit agreements, summary plan descriptions, summary of benefits and coverage, etc.)
• Oversee the benefit set-up in the human resources information system and coordinate the transfer of data to external vendors, plan providers, auditors and consultants.
• Liaise with brokers, advisors, consultants and vendors for health and welfare plans as it relates to benefits administration.
• Prepares and communicates information to employees and former employees about benefits programs, procedures, changes and government-mandated disclosures.
• Negotiates contracts with benefit plan providers, vendors, auditors, and consultants for service, premiums and plan administration.
• Monitors utilization of benefits programs for cost-control and risk-assessment factors.
• Manages the annual benefits open enrollment, including self-service, vendor interface files, testing, employee communications and presentations, and implementation of changes.
• Contributes to the benefit renewal process by attending renewal meetings with insurance brokers to review prior year claims experience and determine best options for renewal.
• 401k Administration, including required year-end testing, annual audit, processing distributions and loan requests, processing the contribution, match and loan file each payroll.
• Oversee the completion and file Form 5500 for the 401k Plan.
• Completes audits and payroll survey (s) required by law and requested from the Department of Labor and/or other government entities.
• Prepares and distributes written and verbal communication on employee benefits (including 401k), payroll notifications, system modifications, and/or other related procedures and policies
• Manages a team of payroll and benefits personnel by conducting performance reviews, recommending salary and promotional changes, providing coaching and feedback, and defining career paths.
• Monitors and assess processes and workflow specific to this position and recommend changes for efficiency and process improvements.
• Perform other duties as assigned.