Admin Assistant, Dean of AEAT

OVERVIEW: Bismarck State College is dedicated to student success. This on-campus position is student-centered to provide high quality campus services and hands-on learning experiences.

MISSION: As North Dakota’s Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships.

VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities.

• Is directly accountable and responsible to the Academic Dean of Automation, Energy and Advanced Technology (AEAT).

• Responsible for managing the Academic Dean’s office and assisting the Dean with the responsibilities and activities assigned to the Dean.
• Responsible for providing general support to the AEAT division.
• Customer relations and service to internal and external stakeholders.
• Promote and support student success.

COMPENSATION: $39,000 - $43,900 based on directly related experience. Paid health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount.

Click here for full employee benefits.

Thinking about relocating to the Bismarck area? Find more information and resources here: https://www.commerce.nd.gov/workforce/relocation-resources

• Provides phone and email coverage for the AEAT department.
• Generates and monitors contracts and payroll orders for AEAT program adjunct faculty.
• Generates and monitors contracts and payroll order for overloads and extra duty assignments for full-time faculty and staff.
• Maintains course tracking, including contracts, payroll orders, course schedule, grades, etc.
• Building and maintains the AEAT division schedule of course in Campus Connection.
• Coordinates various departmental meetings by gathering agenda items, distributing agenda, meeting minutes, etc.
• Assists with grant and enrollment reporting requirements.
• Faculty absence, professional development, and faculty evaluation tracking.
• Maintains organization records pertaining to the AEAT department and implements improvements for office procedures.
• Manager paperwork and records for AEAT purchases, travel authorizations, reimbursements, etc.
• Reconcile division purchase cards.
• Maintain/updates enrollment, scheduling, and budget reports for the department.
• Initiates and plans travel arrangements and calendars for division Academic Dean.
• Prepares letters, memos, reports, and other communications.

• Supports innovation, creativity, and ideas to improve/enhance processes, etc. in the division and for the college.
• Performs other duties as assigned.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Continuously – 66-100% - Use hands dexterously, talk, or hear.
• Frequently – 34-65% - Reach with hands and arms, stand, walk, or sit.
• Occasionally – 1-33% - Climb or balance, stoop/kneel/crouch, or crawl or lift up to 25 pounds.

• Appropriate associate degree and two years of related experience and/or the equivalent of four years related experience.
• Excellent interpersonal communication skills.
• Proficient in working knowledge of computer software programs (i.e., Microsoft Word, Excel, Access, electronic calendar, e-mail, etc.).
• Ability to work independently with little or no supervision.
• Excellent organizational skills, detail oriented, and able to meet multiple deadlines.
• Strong written communication skills (i.e., letters, emails, memos, reports, etc.).
• Disciplined and able to maintain confidentiality.

• Higher education experience.
• More than five years related administrative experience.

To be considered by the search committee thoroughly complete the application and upload the following:

• Cover letter
• Resume
• References

Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.

For more information or assistance contact: Human Resources (701) 224-5531. This position requires a criminal history record check.

Equal Opportunity Employer

http://bismarckstate.edu/employment/

Human Resources*Meadowlark Building*PO Box 5587*1700 Schafer St.*Bismarck, ND 58506-5587

701-224-5531*800-366-6888 (TTY Relay ND)

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a copy of NGB 22 National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or releases from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of submissions of the certificate. If claiming disabled status, proof of eligibility includes a DD214 and a current letter of disability from the VA dated within the last 12 months.