Accounts Payable Specialist - Finance

Under general supervision, the Accounts Payable Specialist performs accounts payable functions in accordance with established policies and procedures for Billings Clinic and all branch locations. The account payable specialist will work in one of the designated areas within accounts payable. Responsible for the accurate verification of vendor invoices for purchases and timely processing of payments.

Essential Job Functions
• Supports and models behaviors consistent with Billings Clinic’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
• Processes vendor invoices for payment. Duties include matching invoices with receipt documents and purchase orders and verification of mathematical calculations. Determines appropriate payment in accordance with Billings Clinic policy.
• Reviews invoices for proper assignment of general ledger account numbers/expense codes and approvals and works with Billings Clinic managers to correct any errors found. Initiates and processes corrections for postings to incorrect account and/or expense codes.
• Initiates resolution of differences between non-purchase order invoices, purchase orders and vendor statements through coordination with Supply Chain, Billings Clinic management team and vendors.
• Posts all approved non –purchase order invoices from the Operations Supervisor. Enters the invoices into the computer and line matches all purchase order invoices.
• Ensures accuracy of all entered information by proofing and editing all input, and ensuring all available discounts are taken.
• Knowledge of imaging software with the ability to research vendor and manager inquiries.
• Responds to routine inquiries from vendors regarding late payment of invoices, overpayments, underpayments, discrepancies in invoice amounts, etc. Performs necessary research and investigation to resolve problems and provide appropriate, timely responses. Problems outside of established policies and procedures are referred to the Level II, Level III and/or Payroll/AP Supervisor for review and approval.
• Supports and models behaviors consistent with Billings Clinic’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
• Performs all other duties as assigned or as needed to meet the needs of the department/organization.