What are the responsibilities and job description for the People Operations Coordinator position at BigTime Software, Inc.?
BigTime is looking for a full-time People Operations Coordinator to support our Chicago office and partner with our People team. This role blends People Operations coordination with hands-on ownership of the office experience, making it ideal for someone who enjoys both employee-facing work and creating a well-run, welcoming workplace. This is a great opportunity for someone early in their career who is interested in learning more about HR, recruiting, and talent development, while also gaining hands-on experience in office operations.
In this role, you’ll split your time between supporting day-to-day People Operations work and owning the day-to-day experience of our Chicago office. You’ll play a key role in both employee lifecycle processes and ensuring our workplace runs smoothly and efficiently. This is a hybrid role based at our Chicago headquarters.
This role has two core areas of focus:
People Operations Support
Equal Opportunity EmployerBigTime Software, Inc. is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.
Reasonable AccommodationsIf you require a reasonable accommodation during the application or interview process, please contact Elaina Johnsen, Senior Manager of People & Culture (ejohnsen@bigtime.net).
Employment EligibilityAll applicants must be authorized to work in the United States.
Additional InformationThis position may be subject to a background check in accordance with applicable laws. Employment with BigTime Software, Inc. is at-will and may be terminated at any time, with or without cause or notice.
In this role, you’ll split your time between supporting day-to-day People Operations work and owning the day-to-day experience of our Chicago office. You’ll play a key role in both employee lifecycle processes and ensuring our workplace runs smoothly and efficiently. This is a hybrid role based at our Chicago headquarters.
This role has two core areas of focus:
People Operations Support
- Assist the People team with HR administrative tasks, including data entry, document management, and employee records
- Support recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics
- Assist with new hire onboarding, ensuring a smooth and positive employee experience
- Provide support for talent development initiatives, such as training coordination, tracking participation, and organizing learning sessions
- Help maintain People Ops processes, documentation, and internal resources
- Partner with People team members on special projects as needed
- Serve as the primary on-site point of contact for employees, visitors, and vendors
- Greet and assist visitors, clients, and employees
- Manage office supplies, inventory, mail, and package handling
- Coordinate meeting rooms, catering, and office events
- Maintain office access and security (badges, access codes, keys)
- Support new hire IT onboarding and office setup
- Oversee office equipment maintenance and troubleshoot issues
- Maintain a clean, professional, and welcoming office environment
- Assist with space planning, seating arrangements, and office layouts
- Support team-building activities and culture initiatives
- Take ownership of creating a positive, organized, and efficient in-office employee experience
- Hands-on exposure to HR, recruiting, and talent development
- Opportunity to learn People Operations in a growing SaaS company
- Supportive team environment with room to grow
- Ideal stepping stone into a future People Ops, HR, or Recruiting role
- 0-2 years of experience in an administrative, office, or people-focused role (or relevant internships)
- Strong organizational skills and willingness to learn
- Friendly, professional communication style
- High attention to detail and reliability
- Comfortable working independently while knowing when to ask questions
- Interest in HR, recruiting, or People Operations is a strong plus
- Competitive salary and bonus potential
- Company-paid benefits, including medical, dental, vision, disability, and life insurance
- Generous time off and paid company holidays
- Company-provided latest technology & software tools
- Hybrid schedule (combination of remote and in-office at our Chicago HQ)
Equal Opportunity EmployerBigTime Software, Inc. is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.
Reasonable AccommodationsIf you require a reasonable accommodation during the application or interview process, please contact Elaina Johnsen, Senior Manager of People & Culture (ejohnsen@bigtime.net).
Employment EligibilityAll applicants must be authorized to work in the United States.
Additional InformationThis position may be subject to a background check in accordance with applicable laws. Employment with BigTime Software, Inc. is at-will and may be terminated at any time, with or without cause or notice.
Salary : $50,000 - $60,000