Accounting/Administration Clerk I

Description of Position:

• Reports directly to the Administration Manager on all matters.
• To project a positive company attitude to all employees and guest of Big City Diner.
• All accounting and other duties and assignments as assigned by management.

Duties and Responsibilities:

• Receives, processes and prepares Daily Sales Report(s) for location(s) assigned.
• Audits Daily Sales Report(s) and reconciles any discrepancies. This includes, but is not limited to:

credit card authorizations, tips, missing receipts, server void reports, comps, applied discounts and

gift certificates.

• Post Daily Sales Report(s) to Quickbooks and other programs as necessary.
• Compile credit card authorizations and clip in chronological order according to transaction

number.

• Post and compile over/short reports, and distribute as authorized.
• Prepares Profit & Loss statements for each location(s) assigned, weekly.
• Receives, processes, prepares and posts account payables. This includes, but is not limited to: coding,

posting, setting in chronological order, and filing.

• Reconcile accounts payable statements as received by vendors.
• Audit, reconcile, and verify the location(s) of bank deposit(s) as assigned and/or necessary. Also, handle actual deposits at the bank when assigned or necessary.
• Throughout daily execution of their job functions the Accounting Clerk I position shall use attention to detail and research items as necessary to ensure accuracy.
• Process and prepare accounts payable checks, verifying statements to ensure the accuracy of the amount being paid.
• Prepares and processes payroll for location(s) assigned. This includes, but is not limited to: auditing time clocks, calculating hours, overtime hours, payroll deductions, spreadsheets, data entry, printing payroll checks, labor reports, and etc.
• Processes and prepares monthly inventory reports.
• Answers and corresponds with management, employees, vendors and guest via telecommunication systems including but not limited to: multi-line phone system, email, facsimile, and etc.
• Maintains office cleanliness daily to ensure a professional image. This includes, but is not limited to: empty trashcans, general cleaning, vacuuming, watering plants, and etc.
• In the absence of the Administrative Manager the Accounting I position shall serve as the supervisor/manager and assume all responsibilities.
• Prepare and process State and Federal Taxes
• Assist in the processing and orientating of new employees.
• May also be required to assist in Human Resources functions and duties as assigned or deemed necessary.
• Prepares and executes invoices for special events and catering.

Coinciding Duties:

• The Accounting Clerk I position shall assist in all areas. As the service of our
• guest is of importance all employees of Big City Diner may be assigned to work in the restaurant as necessary and assigned.
• All other assignments and responsibilities as assigned, required or deemed necessary by management.

Working Conditions:

• This position primarily works indoors within an air-conditioned office setting.
• The general work hours of this position (subject to change without notice) are Monday to Friday from 8am to 5pm with a (1) one hour non-paid. The
• Accounting Clerk I position works and average of 40 hours per week.

Mental, Physical and Communication Demands:

• Duties require frequent sitting, standing, and walking.
• Lifting up to 20 lb.
• Customer service duties require ability to relate with people in a friendly and professional manner.
• Requires working to established procedures, maintaining reliable work attendance.
• May require working under minimal supervision.
• Requires verbal communication skills and following oral and written instructions.

Minimum Qualification Requirements:

• Skills/ Knowledge: In addition to meeting the mental, physical and communication demands listed above, requires demonstrated accounting, customer service and clerical ability. Knowledge of basic cash handling, and math required. Knowledge and use of computer systems and software required.
• Education/Experience: A minimum of (2) two years work experience in accounting or similar position required. Additionally, (2) two years supervisory or management experience is required. May be substituted for any combination of education and experience, which would provide the necessary knowledge, skills and abilities to meet the minimum qualifications to perform the essential functions of this position.

Salary Negotiable- Please Apply Today so we can meet you asap!

REQUIREMENTS

Come join us at Big City Diner, a 100% locally owned and award-winning family restaurant chain based