Special Events and Outreach Coordinator

Big Brothers Big Sisters of New Mexico is a mission-driven nonprofit dedicated to empowering youth through mentorship. We believe every child deserves a champion, and our programs connect caring adults and teen mentors with young people to ignite their potential.

We are seeking a Special Events and Outreach Coordinator to lead the planning and execution of fundraising and donor-related events throughout the year. This role plays a key part in building relationships with donors, partners, and the community while supporting our fund development and recruitment efforts.

Key Responsibilities:

Event Planning & Execution

• Coordinate major events, including Bowl for Kids’ Sake, golf tournaments, and recruitment presentations
• Manage logistics: vendors, budgets, committees, volunteers, auction items, attendee lists, and online tools
• Ensure accurate sponsorship recognition and post-event follow-up
• Recommend new or improved events to enhance engagement and fundraising

Marketing & Communications

• Support sponsorship solicitation and stewardship
• Collaborate with the marketing team to promote events via website, social media, and email
• Maintain branding standards across all event materials
• Create and distribute promotional content and awareness campaigns

Community Engagement

• Represent BBBS at public events and presentations
• Build relationships with local media and community stakeholders
• Identify new partners and tailor volunteer recruitment efforts

Reporting & Stewardship

• Manage small fundraising events and corporate promotions
• Track contacts and provide timely reports on recruitment and outreach goals

Job Requirements

Minimum Qualifications:

• High school diploma or GED
• 1–2 years of experience in event planning, community outreach, or public engagement
• Strong written and verbal communication skills
• Ability to manage multiple projects and meet deadlines
• Proficiency in Microsoft Office and social media platforms

Preferred Qualifications:

• Associate or bachelor’s degree in communications, public relations, marketing, social work, public administration, event management, or related field
• 3 years of experience coordinating special events or leading outreach initiatives
• Experience working with nonprofits, government agencies, or community-based programs
• Certification in event planning, public relations, or community outreach
• Bilingual or multilingual communication skills

Additional Requirements:

• Valid NM driver’s license, insurance, and access to a personal vehicle
• Clean driving record and ability to meet agency insurance requirements

Physical Demands:

• Ability to stand and walk for extended periods during events
• Lift and carry materials up to 25–30 lbs
• Set up and tear down event spaces (tables, signage, displays)
• Work indoors and outdoors in various weather conditions
• Travel to off-site locations

Work Environment:

• Combination of office-based work and off-site event coordination
• Includes community venues, outdoor spaces, and partner locations
• Fast-paced setting with flexible hours, including evenings and weekends
• Collaborative team atmosphere

Equal Opportunity Employer

Big Brothers Big Sisters of New Mexico is committed to diversity and inclusion. We provide equal employment opportunities to all individuals regardless of race, religion, gender, sexual orientation, age, or disability.