What are the responsibilities and job description for the Property Administrator position at BGSF?
Commercial Property Administrator
*Must have Commercial Property experience*
The Property Administrator will provide first-class property management service and assist the Property Management team with day-to-day administrative support including accounts payable functions, general administrative support, and tenant/vendor customer relations.
Essential Duties & Responsibilities:
- Provide excellent customer service to both external and internal customers.
- Monitor the work order system to ensure timely completion and closing of tenant workorder requests. Work cohesively with engineers and tenants on any problem areas and ensure tenant is satisfied with results.
- Make sure that the office is always covered to allow the Property Manager time to interact with the tenants and their immediate building needs.
- Review for accuracy and transmit vendor invoices to the accounts payable program Ensure invoice coding is correct before sending to manager for payment approval.
- Coordinate all tenant pre-move-in requirements such as access cards/keys, lobby tenant directory, mailbox assignment.
- Assist with Scheduling and coordinating meetings
- Use Appfolio software for tenant and accounting files
- Organize and maintain lease folders, construction files, vendor files, and building operations policies.
- Monitor and maintain current fire warden lists and update accordingly. Prepare correspondence as required.
- Maintain all office equipment and order office supplies as needed.
- Help coordinate tenant events.
- Open, sort and distribute all incoming mail.
- Performs any additional duties that might be assigned by the Property Management team.
Requirements & Work Experience:
- Minimum of 3 years' experience in commercial property management.
- High School diploma or equivalent required.
- Experience working in property management and accounting systems and the aptitude to quickly learn new systems.
- Immediate knowledge of Microsoft Office. Experience in MRI accounting software, Work speed work order system, and Avid BillPay a plus.
- Strong customer service, verbal and written communication skills and organizational and problem-solving skills
Other Desired Skills & Abilities:
- Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills and basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.