Accounts Payable Analyst

Accounts Payable Analyst

Job Description

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Department: Finance/Accounting

Job Status: Full-Time

FLSA Status: Salary Non-Exempt

Reports To: Accounts Payable Manager

Location: The Woodlands, TX

Amount of Travel Required: Less than 25%

Work Schedule: Monday-Friday, 8 a.m. – 5 p.m.                            

Positions Supervised: None

AIP: Level 6

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POSITION SUMMARY:

The Accounts Payable Analyst is responsible for overseeing the full accounts payable process to ensure timely and accurate handling of invoices and payments. This role serves as a key liaison between internal departments and external vendors, maintaining compliance with company policies and fostering strong relationships. In addition to managing day-to-day AP operations, the position contributes to closing activities, process improvements.

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ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

• Oversee end-to-end AP process, ensuring accuracy, compliance, and timeliness.
• Review and verify invoices against company policies and procedures.
• Coordinate with internal departments and vendors to resolve discrepancies.
• Execute payments via checks, ACH, and wire transfers.
• Maintain positive vendor relationships and manage inquiries effectively.
• Support month-end and year-end close activities, including accruals and reconciliations.
• Collaborate with team members to streamline workflows and drive efficiency.
• Perform other related duties as assigned to assist with successful platform operation, development, and business continuity.

POSITION REQUIREMENTS:

• Successfully passes all applicable general pre-employment testing including but not limited to: background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).
• Daily in-person, predictable attendance.
• Possess a valid U.S. Driver's License.

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EDUCATION/EXPERIENCE LEVEL

• Bachelor’s degree in Accounting, Finance, or a related field preferred, but not required.
• 0-2 years of progressive accounting experience.

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QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

Proficiency with AP systems and ERP software (e.g., SAP, Oracle, NetSuite, or similar).

• Analytical Thinking: Ability to interpret data, reconcile discrepancies, and identify process improvements.

• Attention to Detail: Ensures accuracy in invoice processing, coding, and documentation.

• Time Management: Capable of managing multiple priorities and meeting deadlines under pressure.

• Communication: Strong written and verbal communication skills; able to interface effectively with vendors and internal stakeholders.

• Collaboration: Team-oriented with a proactive approach to cross-department coordination.

• Ethical Conduct: Maintains confidentiality, integrity, and compliance with company policies.

• Customer Service Orientation: Provides timely and professional support to vendors and colleagues.

• Leadership Potential: Demonstrates initiative and readiness to mentor junior staff or lead small projects.

• Strong working knowledge of Microsoft Excel (pivot tables, VLOOKUPs, reconciliations).

• Understanding of GAAP and internal control principles as they apply to payables.

• Familiarity with ACH, wire transfers, and payment automation tools.

• Experience with invoice matching, purchase orders, and vendor master data maintenance.

• Perform complex reconciliations and month-end closing activities with minimal supervision.

• Analyze root causes of AP discrepancies and recommend corrective actions.

• Adapt to new technologies and evolving business processes.

• Contribute to process efficiency, automation, and continuous improvement initiatives.

• Operate effectively in a hybrid work environment with professionalism and accountability.

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PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Frequently required to walk, sit, climb, bend, reach, and squat/kneel. The AP Analyst works primarily indoors and will be sitting for prolonged periods of sitting at a desk and working on a computer.  Must be able to access and navigate each department at the organization’s facilities.  The AP Analyst may be required to lift heavy objects; therefore, the AP Analyst must be able to lift 25 lbs.

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Work hours may include early morning, late afternoon/evening hours, and weekends in combination, depending on job demands.

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AAP /EEO STATEMENT

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws.  Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status.  It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

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The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

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Last Revised 11/2025