What are the responsibilities and job description for the Law Firm Medical Records Clerk position at Best & Sharp?
Role Description: Best & Sharp Inc is seeking a Medical Records Clerk to join our team. This is a full-time, Monday through Friday 8 am to 5 pm, on-site position located in Tulsa, OK. This role focuses on managing and organizing medical records requests related to civil defense cases. The position requires consistent attention to detail, timely follow-through on record requests, and close collaboration with legal teams to support case preparation and trial readiness. Daily tasks include, but are not limited to:
- Request medical records from providers and third-party records retrieval vendors.
- Process incoming medical records and make them accessible to the paralegal and attorney for review and analysis.
- Follow up as needed on medical records requests to ensure they are received in a timely manner.
- Collect invoices for records submit to accounting for payment.
- Create and update trial notebooks for attorneys to use in preparation of litigation.
- Follow established procedures to protect confidentiality and comply with privacy regulations.
*This role description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Qualifications
- Prior experience in a medical records, health information, or legal office environment is preferred but not required.
- Strong communication skills to interact professionally with medical providers, clients, and internal legal staff.
- Solid clerical skills, including data entry, filing, document scanning, and maintaining organized digital and physical records.
- Ability to handle confidential information with discretion and comply with privacy laws and firm policies.
- High attention to detail, strong organizational skills, and the ability to manage multiple record requests and deadlines simultaneously.
- Proficiency with basic office software (e.g., Microsoft Office, document management systems) and willingness to learn firm-specific applications.
- High school diploma or equivalent required; additional coursework or certification in health information management or a related field is a plus.
Benefits:
- 401(k) and 401(k) match
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
- Paid Holidays, Vacation and Paid Time Off
- Employee Assistance Program
- Flexible Spending Account
- Health Savings Account
- Paid parking
- Paid fitness center membership
- Profit sharing
Pay: $17.00 per hour depending on experience
Salary : $17