Lead Early Childhood and School Age Program Admin Specialist

Schedule: Full-Time (40hrs/week)

About the Role:
The  Administrative Specialist provides high‑level administrative, organizational, and project support to the Early Childhood & School Age (ECSA) leadership team. This role helps ensure smooth daily operations across multiple programs by managing data systems, coordinating schedules and communications, supporting events, and serving as a welcoming point of contact for staff, families, and community partners.

Key Responsibilities

• Provide administrative support to the Vice President and program managers, including scheduling, meeting prep, and maintaining department documents.
• Manage data entry, reporting, and maintenance of program trackers such as enrollment, attendance, and waitlists.
• Oversee accuracy of multiple databases and ensure timely updates for quality reporting.
• Coordinate and track professional development activities, audits, and required program reviews.
• Maintain organized systems for files, supplies, program materials, and shared workspaces.
• Assist with creating and editing documents, flyers, spreadsheets, and meeting minutes.
• Support internal and external meetings, events, and outreach activities such as open houses and partner lunches.
• Provide professional customer service and reception support as needed.
• Collaborate with leadership and internal support teams to improve systems, processes, and overall department efficiency.

Qualifications

• Associate degree preferred; HS diploma/equivalent with 2 years of professional office experience acceptable.
• Project management experience required.
• Strong organizational, communication, and multitasking abilities.
• Proficiency with Microsoft Windows and advanced skills in Microsoft Office (Word, Excel, Outlook, etc.).
• Ability to work in a fast‑paced, service‑oriented environment with flexibility and professionalism.

Work Environment: Exposed to a combination of office, school and mental health treatment environments. Exposed to children with behavior problems. May be exposed to shouting and clients who may be verbally and physically aggressive. May be exposed to blood or vomit and bodily fluids.

Physical Demands: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:

Regularly required to sit, stand, walk, bend and lift objects of up to 20 pounds.

Our Culture:

Best Point Education & Behavioral Health is Greater Cincinnati’s most prolific non-profit specializing in education, behavioral and therapeutic health services, and autism services for vulnerable, at-risk youth, their families, and caregivers.

Best Point Education & Behavioral Health is proud to embrace our ideals of an equal opportunity workplace by actions as well as our words. We lead our community with respect and tolerance, internally and externally, and we expect our employees to embrace this ideal and express it in their day-to-day interactions.

All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against, based on age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other protected category.