Accounting Specialist

Position Summary

The Accounting Specialist supports the Accounting Department by performing accounts payable and accounts receivable functions, maintaining accurate financial records, reconciling vendor accounts, and ensuring timely processing of financial transactions. This position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.

Essential Duties and Responsibilities

• Perform three-way matching of vendor invoices, purchase orders, and receiving documentation to ensure accurate invoice processing.
• Assist with vendor account reconciliations and resolve discrepancies in coordination with the Accounts Payable Manager.
• Prepare and process customer invoices.
• Record and post incoming electronic payments, including EFTs and credit card receipts.
• Monitor accounts receivable aging reports and coordinate with internal departments regarding outstanding customer balances.
• Maintain organized accounting records and filing systems in accordance with company record retention requirements.
• Assist with data entry and maintenance of accounting records.
• Respond to internal and external inquiries regarding invoices and account activity.
• Support month-end closing activities as assigned.
• Maintain confidentiality of financial information and company records.
• Perform other related duties as assigned.

Minimum Qualifications

Education 

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, or a related field preferred.

 Experience 

• One (1) year of accounting, accounts payable, or accounts receivable experience required.
• Two (2) or more years of general accounting experience preferred.
• Experience with NetSuite or other ERP/accounting software preferred.

Knowledge, Skills, and Abilities

• Working knowledge of accounts payable and accounts receivable processes.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Effective verbal and written communication skills.
• Ability to maintain confidential information.
• Strong problem-solving and analytical skills.
• Ability to work independently and collaboratively in a team environment.

Physical Requirements 

• Primarily works in a professional office environment.
• Prolonged periods of sitting and working at a computer.
• Frequent use of a keyboard, mouse, and telephone.
• Occasionally required to stand, walk, bend, and reach.
• Occasionally lift or move items weighing up to 15 pounds.
• Must be able to perform the essential functions of the position with or without reasonable accommodation.

Working Conditions

• Professional office environment.
• Standard business hours with occasional overtime as business needs require.