Business Development Associate

Business Development - Civic

1. Event Coordination and Networking

• Schedule and register all networking events and maintain an updated calendar.
• Manage the networking calendar to ensure timely follow-ups and participation.
• Coordinate meetings and lunches with new contacts to strengthen relationships and explore opportunities.
• Assist in event logistics and management, including preparation of materials and post-event follow-ups.
• Attend events with Ahmad to learn about the business, network, and meet industry partners.

2. Client Relationship Management

• Support the creation of an existing client Business Development (BD) plan, including key outreach strategies.
• Help maintain consistent follow-ups with clients and consultants to nurture relationships.
• Assist in preparing client meeting materials such as presentations, handouts, and follow-up summaries.

3. CRM Management and Data Tracking

• Manage the CRM system to log new pursuits, track pursuits, interactions, and ensure data accuracy.
• Generate regular reports on pipeline activities, leads, and hit ratios.

4. Market Research and Lead Generation

• Conduct daily lead generation research to identify potential opportunities.
• Perform mining of industry data to uncover insights into trends, competitors, and market needs.
• Gather information on new agencies, architects, and consultants for targeted outreach.

5. Proposal and RFP/RFQ Support

• Assist with RFQ/RFP data extraction and ensure compliance with requirements.
• Support the preparation of Statements of Qualifications (SOQs), proposals, and other submissions.
• Review and edit content for consistency and clarity, incorporating visual elements when needed.

6. Administrative Support

• Prepare a weekly summary of BD activities, including leads, events, and follow-ups.
• Maintain an organized calendar of deadlines, events, and project milestones.
• Track, organize, and attend pre-bid job walks.
• Help organize team outings and engagement activities for all Civic COE employees to foster team spirit and collaboration.

7. Strategic Development and Learning

• Participate in meetings and discussions to understand the Civic COE’s strategy and goals.
• Work with Ahmad to identify potential growth areas and strategic initiatives.
• Contribute to brainstorming sessions for improving BD strategies.

Essential Duties & Responsibilities, including but not limited to:

• Event Coordination and Networking:

Schedule and register for all networking events, maintaining an updated calendar of activities. Manage the networking calendar to ensure timely follow-ups and consistent participation. Coordinate meetings and lunches with new and existing contacts to strengthen relationships and explore business opportunities. Assist with event logistics, including preparation of materials and post-event follow-ups. Attend events with the Business Development Manager to learn about the business, network, and engage with industry partners.

• Client Relationship Management:

Support the creation of an existing client Business Development (BD) plan, including key outreach strategies. Maintain consistent follow-ups with clients and consultants to nurture relationships. Assist in preparing client meeting materials such as presentations, handouts, and follow-up summaries.

• CRM Management and Data Tracking:

Manage the CRM system to log new pursuits, track pursuits and client interactions, and ensure data accuracy. Generate regular reports on pipeline activities, leads, and hit ratios to support informed decision-making and business development strategy.

• Market Research and Lead Generation:

Conduct daily research to identify potential project opportunities. Perform analysis of industry data to uncover insights into market trends, competitors, and client needs. Gather information on new agencies, architects, and consultants for targeted outreach and future collaboration.

• Proposal and RFP/RFQ Support:

Assist with the review and data extraction of RFQs/RFPs to ensure compliance with requirements. Support the preparation of Statements of Qualifications (SOQs), proposals, and other client-facing submissions. Review and edit content for consistency and clarity, incorporating visual elements when needed.

• Administrative Support:

Prepare weekly summaries of BD activities, including leads, events, and follow-ups. Maintain an organized calendar of deadlines, events, and project milestones. Track, organize, and attend pre-bid job walks. Assist with coordinating team outings and engagement activities for the Civic COE team to foster collaboration and team spirit.

• Strategic Development and Learning:

Participate in meetings and discussions to understand the Civic COE’s strategy and goals. Collaborate with the Business Development Manager to identify potential growth areas and strategic initiatives. Contribute to brainstorming sessions focused on improving BD strategies and enhancing overall business development performance.

• All other duties as assigned.