Proposal Coordinator

Proposal Coordinator

Location: Los Angeles
Department: Marketing & Business Development
Employment Type: Full-Time

Bernards is seeking a Proposal Coordinator to join our dynamic Marketing & Business Development team. This is an exciting opportunity for a detail-oriented, proactive communicator who thrives in a deadline-driven environment and enjoys collaborating across departments to support strategic pursuits.

As a Proposal Coordinator, you’ll play a key role in supporting the development and production of compelling, high-quality proposals and qualifications packages that reflect our firm’s expertise, values, and commitment to excellence. You'll collaborate with proposal managers, estimators, project executives, and subject matter experts to assemble persuasive content that helps position Bernards as a builder of choice across public and private markets.

Key Responsibilities

• Coordinate proposal and SOQ submissions from kickoff to delivery, ensuring compliance with RFQ/RFP requirements and internal review processes.
• Organize and maintain pursuit schedules, action items, and content development timelines in collaboration with the pursuit lead.
• Format, compile, and edit resumes, project sheets, and boilerplate materials to tailor messaging for specific pursuits.
• Interview internal stakeholders and technical staff to gather content and integrate key differentiators.
• Support the development of presentation materials for shortlist interviews, including PowerPoint formatting and content edits.
• Maintain marketing collateral and internal libraries, including resumes, project data, and proposal templates.
• Track prequalification applications and assist in maintaining pursuit records within the CRM system.
• Coordinate with external consultants and print vendors for final production as needed.

Preferred Qualifications

• 2–4 years of experience in a marketing or proposal coordination role, preferably in the AEC (Architecture/Engineering/Construction) industry.
• Bachelor’s degree in communications, marketing, English, or related field (or equivalent experience).
• Strong writing, proofreading, and editing skills with a keen eye for detail.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel)
• Proficiency with Adobe InDesign (Indesign, Photoshop, etc.).
• Highly organized, deadline-oriented, and able to manage multiple projects simultaneously.
• Strong interpersonal skills with the ability to collaborate across teams and levels of seniority.
• Familiarity with public agency procurement processes is a plus.